We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars. To be successful in this role, you should be well-organized, have excellent time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Rack daily expenses and prepare weekly, monthly or quarterly reports
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system

Objectives:

Administrative tasks
Reply to all emails within 1 business day, with exceptions for urgent and high priority matters.




Answer all phone calls within 3 rings and reduce hold time to less than 3 minutes.
Stay updated with continuous learning for all Microsoft applications including Outlook, Excel, Word, PowerPoint, etc. Take time each quarter to research best practices and skill up.

Scheduling
Organize and manage schedules and logistics for quarterly Board of Directors meetings, finalized one quarter prior to the meeting
Schedule executive’s weekly appointments ensuring no more than four in one day.
Set meetings and manage calendar events for the office one month in advance.

Office management
Reduce office supply restock purchase from every week to once every two weeks.
Maintain a current employee onboarding program and grow the mentor program by 15%.
Create synergy within the team, and across the company resulting in no more than 5 formal complaints.

Bookkeeping
Process expense reports within 24 hours for a 20-person team each week
Reduce company operation costs by 20% by researching and securing alternate vendors.
Audit budget activity once monthly to ensure all spending is reasonable and within range.

📌 Ea Executive Assistant Jaipur (India)
🏢 Leading
📍 India