We are looking for a customer-obsessed, self-driven qualified to join us as an Admin Assistant, providing comprehensive administrative support to Site Operations in Pune. This role offers a unique prospect to work closely with the Leadership Team, navigate dynamic challenges, and advance your skilled career in a fast-paced operational setting. The Site Admin Assistant serves as the backbone of day-to-day site operations — coordinating facilities management, managing vendor relationships, maintaining accurate records, supporting employee engagement events, and ensuring a secure, organized, and efficient workplace experience for all employees.

Key job responsibilities
Organizing, budgeting and expense management for site events and team activities
Support onboarding activities and workspace allocation.
Calendar and schedule management skills with the ability to de/re-prioritize events based on business needs
Co-ordinating travel related tasks for leadership (domestic and international) — including flight, cabs and hotel booking
Collaborate and close loop issues with real estate,



security, facilities and transport vendors etc. for site related activities
Single point of contact for all Site events.
Driving employee morale related initiatives

Basic Requirements
Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook
Proficiency in verbal and written communication with a collaborative, team-centric approach
Strong organizational and multitasking abilities.
Ability to work independently and manage priorities.
Customer-focused mindset with attention to detail.
Integrity and discretion in handling confidential information
Attention to detail across all tasks and communications
Experience in supporting site administration in a fast-paced environment
Experience in organizing, budgeting and expense management for site events and team activities
Experience in coordinating meetings and off-sites across multiple time zones and geographies

📌 Site Administrative Assistant Pune
🏢 ADCI - Maharashtra - D80
📍 Pune