Job Purpose

To manage the end-to-end backend pharmacy purchase process, ensuring timely procurement of medicines and pharmacy items, accurate documentation, proper inventory coordination, vendor follow-up, and uninterrupted availability of required stock.

Key Responsibilities
Pharmacy Purchase & Procurement
Prepare purchase requirements based on stock levels, consumption, indent, and reorder requirements.
Process purchase orders for medicines, consumables, surgical items, and other pharmacy requirements.
Coordinate with approved vendors for availability, pricing, delivery schedules, and order confirmation.
Follow up on pending purchase orders and ensure timely delivery.
Source products as per approved specifications and hospital requirements.
Coordinate with vendors for emergency and urgent pharmacy requirements.
Inventory & Stock Coordination
Monitor stock levels and identify rapid-moving, slow-moving, non-moving, and critical items.
Coordinate with the pharmacy/store team regarding stock availability and replenishment.




Ensure purchases are aligned with minimum/maximum stock levels.
Monitor near-expiry and excess-stock situations and coordinate appropriate action.
Avoid stock-outs while maintaining optimum inventory levels.
Purchase Order & Documentation
Prepare and maintain purchase orders accurately.
Verify product name, strength, dosage form, pack size, quantity, rate, discount, tax, and other applicable details.
Maintain purchase records, vendor quotations, comparative statements, approvals, and related documents.
Ensure all purchase transactions are properly documented and traceable.
Coordinate with Accounts/Finance for invoice and payment-related queries.
Vendor Management
Maintain effective communication with approved pharmacy vendors.
Obtain quotations and negotiate rates wherever applicable within company policies.
Compare vendor prices, availability, discounts, credit terms, and delivery timelines.
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📌 Pharmacy Backend Process Tiruchirappalli (India)
🏢 Kauvery Hospital
📍 India