Job Description – HR, Admin & Accounts Executive

Position: HR, Admin & Accounts Executive
Department: HR & Administration
Location: Kharghar, Navi Mumbai
Employment Type: Full time
Experience: 2–5 years

Job Summary

We are looking for a responsible and organised HR, Admin & Accounts Executive to manage day-to-day HR and administrative activities, basic accounting work, client coordination, and office operations. The candidate should be proactive, detail-oriented, and capable of handling multiple responsibilities efficiently.

Key ResponsibilitiesHR & Employee Management

- Manage employee onboarding, joining formalities, documentation, and exit formalities.
- Maintain employee records, attendance, leave, and other HR-related documentation.
- Coordinate recruitment activities, including candidate screening, interview scheduling, and follow-ups.
- Prepare appointment letters, confirmation letters, experience letters, and other HR documents.
- Coordinate payroll-related inputs and employee information.
- Assist in implementing HR policies and maintaining employee discipline.

Accounts & Tally Work

- Perform day-to-day accounting and bookkeeping activities.
- Record and maintain accounting transactions in Tally Prime.
- Assist in preparation of sales and purchase entries, receipts, payments, journal entries, and bank-related transactions.
- Maintain proper records of invoices, expenses, and other financial documents.
- Assist in bank reconciliation and basic accounting finalisation work.
- Coordinate with the accounts team for routine accounting and documentation requirements.

Client Coordination

- Coordinate with clients for collection of documents, information, confirmations, and other requirements.
- Follow up with clients for pending information and documents.
- Communicate with clients through email, WhatsApp, and telephone in a professional manner.
- Coordinate internally with the accounting, taxation, audit, and compliance teams for client requirements.




- Maintain proper records of client communications and follow-ups.
- Assist in scheduling client meetings and coordinating appointments.

Office Administration

- Handle day-to-day office administration and ensure smooth functioning of the office.
- Manage office stationery, supplies, housekeeping, maintenance, and other administrative requirements.
- Coordinate with vendors and service providers.
- Maintain office records, agreements, bills, and administrative documentation.
- Assist in organising meetings, events, employee activities, and office functions.

General Responsibilities

- Maintain confidentiality of client, employee, and firm-related information.
- Ensure timely completion of assigned tasks and follow-ups.
- Assist management in routine administrative and operational activities.
- Coordinate with different departments and ensure smooth flow of information.
- Perform any other duties assigned by the management from time to time.

Required Skills

- Good knowledge of Tally Prime and basic accounting.
- Good knowledge of MS Excel, Word, and other office applications.
- Strong communication and client-handling skills.
- Good organisational and follow-up skills.
- Ability to manage multiple responsibilities simultaneously.
- Good attention to detail and documentation skills.
- Professional and presentable approach.
- Ability to work independently as well as in a team.

Qualification

Bachelor’s degree in Commerce, Business Administration, Human Resources, or a related field.

Candidates with experience in a CA firm, accounting firm, or professional services firm will be preferred.

Key Competencies

HR Operations | Administration | Tally & Accounting | Client Coordination | Documentation | Communication | Follow-up | Time Management | Attention to Detail

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s):

- Can you join immediately ? If not then the notice period you have to serve?
- How many years of Work experience do you have?

Education:

- Bachelor's (Preferred)

Location:

- Navi Mumbai, Maharashtra (Required)

Work Location: In person

📌 HR Executive/Admin (India)
🏢 RAHUL B AGARWAL & ASSOCIATES, CHARTERED ACCOUNTANTS
📍 India