Department:Legal & CSReports To:Company SecretaryLocation:Kashipur, UttarakhandJob PurposeTo lead and oversee company secretarial, corporate governance, statutory and regulatory compliance matters for the Group entities. The role will ensure effective management of listed company compliances, Board and Committee processes, statutory filings, shareholder matters and corporate records while providing sound governance and regulatory guidance to senior management.Key ResponsibilitiesCompany Secretarial & Statutory ComplianceLead and oversee compliance under theCompanies Act, 2013, applicable Rules, Secretarial Standardsand other relevant corporate laws.Ensure timely and accurate preparation and filing of statutory forms, returns, registers, resolutions, minutes and other regulatory records.Maintain and monitor a comprehensivecompliance calendarcovering ROC, MCA and other applicable statutory requirements.Monitor regulatory developments and ensure timely implementation of changes in applicable laws and regulations.Ensure effective compliance monitoring across the Group entities and timely closure of identified compliance gaps.Board, Committee & Shareholder GovernanceLead the end-to-end coordination ofBoard, Board Committee and Shareholder meetings, including notices, agendas, agenda notes, resolutions, minutes and certified extracts.Ensure compliance with statutory and regulatory requirements relating to Board and Committee composition and functioning.Advise Directors and senior management on corporate governance requirements, statutory obligations and regulatory matters.Ensure timely execution and follow-up of Board and Committee resolutions and action points.Coordinate AGM, EGM and other shareholder-related processes, including notices, voting and related statutory requirements.Listed Company & Regulatory ComplianceLead compliance withSEBI (LODR) Regulations, SEBI Insider Trading Regulationsand other applicable securities laws and listing requirements.Ensure timely and accurateStock Exchange filings, corporate announcements and regulatory disclosures .Oversee preparation and submission of shareholding patterns, corporate governance reports,



investor grievance reports and other periodic disclosures.Manage event-based disclosures and ensure timely reporting of material events and information to the Stock Exchanges.Coordinate withSEBI, Stock Exchanges, Depositories and RTAson regulatory matters, clarifications, filings and investor-related requirements.Ensure appropriate controls for insider trading compliance, including UPSI-related processes, disclosures and applicable records.Corporate Records & DocumentationEnsure complete, accurate and audit-ready maintenance of corporate and secretarial records for all relevant Group entities.Maintain statutory registers, Board and shareholder records, ROC filings, regulatory submissions and other secretarial documentation.Ensure proper organisation, accessibility and timely updating of corporate records and document repositories.Coordinate and supportSecretarial Audits, statutory audits and other compliance reviews, ensuring timely closure of observations and recommendations.Legal, Governance & Stakeholder ManagementAct as a key governance and secretarial point of contact forsenior management, Finance, HR, Legal, auditors and external advisers .Support corporate legal matters including agreements, authorisations, powers of attorney, corporate actions and other governance documentation.Coordinate with external legal counsel on legal opinions, regulatory notices, litigation and corporate transactions, wherever required.Maintain legal and regulatory trackers and ensure timely follow-up of critical matters.Provide practical and concise advice to management on legal, regulatory and governance risks.Ensure effective coordination with internal and external stakeholders for timely resolution of compliance and governance matters.Process Improvement & DigitisationDrive continuous improvement in company secretarial,



governance and compliance processes.Identify opportunities forautomation, digitisation and workflow improvementacross secretarial and compliance activities.Strengthen compliance monitoring mechanisms, reporting dashboards and documentation systems.Improve process efficiency, accuracy and turnaround time while reducing manual intervention and compliance risks.Promote consistent governance and documentation practices across Group entities.Key Performance IndicatorsTimely and accurate completion of statutory and regulatory compliancesZero/minimum compliance lapses and regulatory penaltiesTimely completion of Board, Committee and Shareholder processesAccuracy and timeliness of SEBI and Stock Exchange filingsEffective compliance calendar and monitoring mechanismQuality and completeness of statutory and corporate recordsSecretarial audit and regulatory compliance performanceTimely closure of audit observations and compliance gapsProcess improvement, automation and digitization initiativesEffective stakeholder and regulatory coordinationEducational QualificationQualified Company Secretary (CS) with active membership of ICSILL.B.qualification will be an added advantage.Experience10–12 years of relevant post-qualification experiencein Company Secretarial, Corporate Governance and Regulatory Compliance.Strong experience in managinglisted company compliances, preferably within a large corporate or manufacturing organization.Proven experience in handlingBoard, Committee and Shareholder meetings, ROC/MCA filings, SEBI and Stock Exchange compliances .Solid exposure toSEBI LODR, Insider Trading Regulations, Secretarial Standards and other applicable corporate laws .Experience in coordinating withStock Exchanges, SEBI, RTAs, Depositories, auditors, legal advisers and regulatory authorities .Candidates with experience in thepaper, chemical, process or other large manufacturing industrieswill be preferred.Strong leadership, communication, stakeholder management, drafting and analytical skills with a high degree of attention to detail.Ability to independently manage multiple statutory deadlines and advise senior management on governance and compliance matters.

📌 Manager Company Secretary (Maharashtra)
🏢 Naini Papers
📍 Maharashtra