Company DescriptionPopulux HR is a professionally managed executive search firm based in Kochi, Kerala.We are hiring an Executive Assistant to the CEO for leading business group based in Kerala.Role DescriptionThe Executive Assistant will provide comprehensive executive administrative support to senior leadership of a leading business group .Key Job ResponsibilitiesManage the Director’scalendar, appointments, meetings, and daily schedule, ensuring effective prioritization of commitments.Coordinate and scheduleinternal and external meetings, including preparation of agendas, documents, presentations, and meeting materials.Coordinatebusiness travel arrangements, including flights, accommodation, local transportation, itineraries, and related logistics.Act as a key point of contact between the CEO andinternal teams, business partners, vendors, consultants, and other external stakeholders .Prepare, review, and organizereports, presentations, business correspondence, MIS reports, and other documentsrequired .Monitor and follow up onaction items, decisions, and commitmentsarising from meetings to ensure timely execution by relevant teams.Coordinate withcross-functional departments and retail business unitsto obtain updates, information, reports, and status of key activities.Maintain and organizeconfidential records, business documents, agreements, correspondence, and other sensitive informationwith a high level of discretion.Support the CEO intracking key business priorities, projects, deadlines, and important initiativesacross the group.Handleofficial correspondence, emails, calls,



and communicationson behalf of the CEO ensuring timely and appropriate responses.Assist in coordinatingmanagement meetings, review meetings, business events, and visits to retail outlets or other business locations .Proactively anticipate the requirements, identify pending matters, and providetimely reminders, updates, and administrative/business supportto improve executive effectiveness.Qualifications:Candidates should possess strong Executive Administrative Assistance and Administrative Assistance skills to manage calendars, meetings, and office workflows effectively.Candidates should possess solid Executive Support and Expense Reports skills to handle travel coordination, reimbursements, and executive-level documentation.Candidates should possess excellent Communication skills to interact professionally with internal teams and external stakeholders, both in writing and verbally.Strong organizational skills, attention to detail, and ability to prioritize multiple tasks in a rapid-paced environment are required.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort with digital collaboration tools is preferred.Ability to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision is essential.A bachelor’s degree in any discipline, or equivalent professional experience in administration or office management, is advantageous.ExperienceRelevant 5+ years experience as an Executive Assistant or in a similar administrative role supporting senior leadership is highly beneficial.Salary:Competitive remuneration, commensurate with experience and qualificationsJob Location :Kochi

📌 Executive Assistant (M) - Kochi- For A Leading Business Group (Maharashtra)
🏢 Populux HR
📍 Maharashtra