We are looking for a detail-oriented Documentation Specialist with hands-on experience in shipping, logistics, freight forwarding and international trade documentation. The candidate will be responsible for preparing, checking, coordinating and maintaining shipping and export/import documentation while ensuring timely submission to shipping lines, freight forwarders, customs agents, banks and customers.

The ideal candidate should have solid knowledge of containerized shipments, Bills of Lading, shipping instructions, commercial documentation, customs documentation and export processes.

Key Responsibilities

1. Shipping Documentation

* Prepare and coordinate Shipping Instructions (SI) with shipping lines and freight forwarders.
* Verify and coordinate issuance of Original Bill of Lading (OBL), Sea Waybill and Telex Release documents.
* Check B/L drafts for accuracy of consignee, notify party, cargo description, quantity, weight, container numbers and other details.
* Coordinate B/L amendments and corrections with shipping lines.
* Track vessel schedules, ETD, ETA,



transshipment and port movements.
* Maintain shipment-wise documentation records.

2. Export & Import Documentation

* Prepare and verify:
* Commercial Invoices
* Packing Lists
* Certificates of Origin
* Phytosanitary Certificates
* Fumigation Certificates
* Inspection Certificates
* Weight Certificates
* Insurance Documents
* Export/Import declarations
* Other country/customer-specific documentation
* Coordinate with customs brokers/CHA, freight forwarders, shipping lines and port authorities.
* Ensure documentation is compliant with customer, country and regulatory requirements.

3. Letter of Credit / Banking Documentation

* Handle documentation for LC, CAD, DP and other trade-payment transactions.
* Review LC terms and ensure shipping documents comply with documentary requirements.
* Coordinate with banks for document submission and discrepancy resolution.
* Maintain records of document submission a

📌 Documentation Specialist (Gurugram)
🏢 TRANZAF GROUP
📍 Gurugram