We are seeking a detail-oriented and proactive Accounts Executive to manage day-to-day accounting operations, vendor management, banking transactions, and import-export documentation. The ideal candidate should have sound accounting knowledge, reconciliation skills, and the ability to coordinate with banks, vendors, and logistics partners.
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Key Responsibilities
1. Accounting & Bookkeeping
- Maintain accurate books of accounts in accounting software (Tally)
- Record journal entries, purchase entries, sales entries, and expense booking.
- Ensure proper ledger scrutiny and periodic review.
- Assist in month-end and year-end closing activities.
- Maintain statutory compliance records.
1. Import & Export Documentation Handling
- Coordinate with CHA, freight forwarders, and banks for import/export transactions.
- Maintain and verify shipping documents such as:
- Invoice
- Packing List
- Bill of Lading / Airway Bill
- Bill of Entry
- Shipping Bill
- LC documentation (if applicable)
- Track advance remittances, foreign payments, and export realizations.
- Maintain proper documentation for GST and regulatory compliance.
1. Vendor Payments & Ageing Analysis
- Process vendor invoices after verification and approvals.
- Prepare vendor ageing reports on a periodic basis.
- Ensure timely payments as per agreed credit terms.
- Reconcile vendor statements and resolve discrepancies.
- Maintain proper documentation of debit/credit notes.
1. Bank Entries & Reconciliation
- Record daily bank transactions accurately.
- Prepare monthly Bank Reconciliation Statements (BRS).
- Follow up with banks for discrepancies, charges, and adjustments.
- Maintain proper tracking of cheques issued and received.
1. Credit Card Entries & Reconciliation
- Record all credit card expenses with proper supporting.
- Reconcile credit card statements monthly.
- Track due dates and ensure timely payment to avoid interest.
- Verify expense classification and cost center allocation.
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Additional Responsibilities
- Assist in GST workings and data preparation.
- Support internal and statutory audits.
- Maintain proper filing and documentation (physical & digital).
- Coordinate with internal departments for financial data.