Experience: 4 to 8 years

Key Responsibilities

1. End-to-End Payroll Processing
2. Payroll Execution: Manage the monthly payroll cycle for all employees using SAP HCM, executing payroll runs on the 21st of each month along with off-cycle reimbursement processing.
3. Data Validation: Validate attendance, leave data, bonuses, and special deductions through HR portals and biometric systems before final execution.
4. Full & Final Settlements: Handle F&F; settlements for exiting employees accurately and within agreed timelines.
5. Portal Management: Administer the internal employee connect portal for CTC reimbursement declarations and supporting proof submissions.
6. Banking & Reconciliation: Prepare final salary registers, conduct payroll reconciliations, and format bank advice/disbursement files for management approval.
7. Disbursement Coordination: Coordinate with finance teams for fund release and release of payslips.
8. Statutory Compliance & Tax Administration
9. Statutory Filings: Ensure 100% compliance with Indian labour laws covering PF, ESIC, PT, and LWF, including timely monthly challan generation and monthly/annual return filings.
10. EPFO & ESIC Administration: File monthly returns, download challans, manage the EPFO portal for employee KYC approvals, and maintain authorized DSC updates.
11. Income Tax & Form 16: Compute monthly TDS, verify investment declarations, coordinate with the tax team for Form 16 generation, and resolve employee tax queries.
12. Audits & Notices: Maintain error-free, audit-ready compliance registers, represent the company during statutory audits, and draft official responses to statutory notices or inspections.
13. Vendor, Retainer & Perks Management
14. Off-Role Payroll: Verify, audit, and process attendance-linked salary registers and invoices for third-party manpower vendors and corporate retainers.
15. Finance Accounting:



Prepare and route accurate post-payroll Salary JVs to Corporate Accounts for ledger posting.
16. SAP Reporting & Analytics
17. Standard & Ad-hoc Reporting: Generate, analyze, and distribute standard and ad-hoc payroll reports from SAP.
18. Master Data Integrity: Maintain absolute master data integrity within the SAP payroll system.
19. Variance Analysis: Build customized variance reports to analyze month-on-month payroll cost deviations.
20. Employee Relations & Communication
21. Query Resolution: Act as the primary point of contact for all payroll, tax, and compliance queries.
22. Employee Education: Explain complex tax structures and payroll breakdowns to employees clearly.
23. Communications: Draft clear, company-wide communications on investment submissions and payroll timelines, and manage critical email loops with senior corporate stakeholders and vendors.

Required Skills & Qualifications
1. Education: Graduate/Postgraduate in Commerce, Finance, Human Resources, or Business Administration.
2. Technical Expertise: Mandatory hands-on experience in SAP Payroll modules and advanced MS Excel (VLOOKUP, Pivot Tables, data reconciliation).
3. Domain Knowledge: Deep understanding of Indian payroll structures, income tax slabs, labour compliance, and Full & Final (F&F;) settlement frameworks.
4. Soft Skills: Excellent verbal and written English communication skills, strong interpersonal skills, and a customer-service mindset for handling sensitive employee data and senior stakeholder interactions.
5. Attributes: High attention to detail, ability to manage strict monthly deadlines, and comfort coordinating across HR, finance, IT, and external vendor teams.

Key Skills SAP HCM Payroll, Statutory Compliance (PF/ESIC/PT/LWF), TDS & Form 16, Full & Final Settlement, MS Excel (VLOOKUP, Pivot Tables), Payroll Reconciliation, Vendor & Insurance Management, Stakeholder Communication.

📌 Senior Executive– Payroll & Compliance (Noida)
🏢 Careerfit.ai
📍 Noida