SM PAL GROUP

PURCHASE OFFICER

Position: Purchase Officer

Location: Palam City, Rampur Road, Haldwani, Uttarakhand

Experience: 812 Years

JOB SUMMARY

We are looking for an experienced Purchase Officer to manage end-to-end procurement activities for the organization. The role will be responsible for sourcing materials and services, vendor development, quotation comparison, commercial negotiations, purchase order processing, timely material availability, cost control, and supplier management. The candidate must have strong hands-on experience in industrial purchasing and should be capable of managing diverse procurement requirements, including operational, maintenance, project, administrative, and general purchases. Exposure to Accounts/Finance and purchase-related financial processes will be an added advantage.

KEY RESPONSIBILITIES

Procurement & Purchase Management

- Manage end-to-end procurement activities from indent/requisition to material delivery.
- Source materials, equipment, spare parts, consumables, services, and other requirements from reliable suppliers.
- Obtain and compare quotations from multiple vendors and prepare comparative statements.
- Negotiate price, quality, payment terms, credit period, delivery timelines, and other commercial conditions.
- Prepare and process Purchase Orders and ensure timely delivery as per agreed terms.
- Follow up regularly with vendors for pending orders and ensure uninterrupted material availability.
- Ensure purchases are made within approved budgets and specifications.

Industrial & General Procurement

- Handle procurement of engineering spares, electrical and mechanical items, machinery components, tools, safety equipment, maintenance materials, consumables, and other operational requirements.
- Coordinate with Engineering, Maintenance, Operations, Stores, Projects, Administration, and other departments to understand requirements and specifications.
- Manage procurement of office supplies, stationery, housekeeping materials, pantry items, furniture, IT peripherals, uniforms,



and other general requirements.
- Coordinate procurement for project and site-related requirements, wherever applicable.
- Identify alternative products/vendors to ensure cost efficiency and continuity of supply.

Vendor Development & Management

- Identify, evaluate, and develop new vendors based on quality, pricing, capacity, reliability, and service levels.
- Maintain and regularly update the vendor database.
- Develop strong relationships with existing suppliers.
- Monitor vendor performance with respect to quality, price, delivery, and service.
- Resolve vendor-related issues and ensure timely corrective actions.
- Continuously explore new vendors and better commercial opportunities.

Commercial & Cost Management

- Conduct regular market research to understand prevailing prices and market trends.
- Negotiate competitive rates and identify opportunities for cost savings.
- Maintain comparative statements and historical purchase price records.
- Ensure adherence to approved procurement budgets and authorization procedures.
- Minimize emergency purchases through effective planning and vendor coordination.

Accounts & Finance Coordination

- Coordinate with the Accounts/Finance team for purchase invoices, vendor payments, outstanding balances, and documentation.
- Ensure proper matching and submission of Purchase Orders, GRNs, invoices, and supporting documents.
- Coordinate for resolution of invoice discrepancies and vendor payment-related queries.
- Basic knowledge of finance, credit terms, vendor reconciliation, and purchase accounting will be an added advantage.

Inventory & Documentation





- Coordinate with Stores to monitor stock levels, consumption, reorder requirements, and material availability.
- Monitor open/pending Purchase Orders and ensure timely closure.
- Maintain proper records of quotations, comparative statements, POs, invoices, vendor documents, and purchase transactions.
- Prepare regular Purchase MIS, pending PO reports, vendor performance reports, price comparison reports, and cost-saving reports.
- Ensure procurement documentation is complete, accurate, and properly maintained.

Cross-Functional Coordination

- Work closely with Engineering, Maintenance, Operations, Stores, Accounts, Administration, Projects, and Management to ensure smooth procurement operations.
- Understand department requirements and ensure timely sourcing of appropriate materials/services.
- Escalate critical procurement delays, supply issues, and cost deviations to the concerned authority.

KEY REQUIREMENTS

- 8–12 years of experience in Purchase/Procurement, with hands-on experience in Industrial Purchasing being mandatory.
- Solid knowledge of industrial materials, engineering spares, electrical/mechanical items, machinery components, tools, consumables, and maintenance-related purchases.
- Strong vendor network and knowledge of the local/regional supplier market.
- Proven experience in vendor development, quotation comparison, rate negotiation, PO processing, and supplier management.
- Strong commercial acumen and negotiation skills.
- Experience in handling multiple purchase requirements simultaneously.
- Good knowledge of MS Excel and ERP/procurement software.
- Strong follow-up, communication, coordination, and problem-solving skills.
- Exposure to vendor reconciliation, purchase invoices, and basic accounting processes will be an added advantage.
- Ability to work independently and coordinate effectively with multiple departments.
- Strong attention to detail and ability to work within timelines and budgets.

Share CV at [email protected]

📌 Purchase Manager (Haldwani)
🏢 PAL Frozen Foods
📍 Haldwani