Proposal Writer

Pune, Maharashtra (Remote for right candidate)

Full Time

We are looking for an experienced Proposal Writer with strong knowledge of US and Canadian RFP/proposal processes , particularly within the recruitment/staffing industry . The ideal candidate should be comfortable reviewing complex RFPs, developing compliant responses, preparing pricing and budgets, and coordinating with internal teams to deliver high-quality proposals within strict deadlines.

Key Responsibilities

- Review and analyze US and Canadian RFPs, RFQs, RFIs, ITBs, and government solicitations .
- Develop complete and compliant proposal responses based on RFP requirements.
- Demonstrate working knowledge of SAM.gov and US government contracting opportunities.
- Research and identify relevant opportunities through SAM.gov and other procurement portals .
- Review Canada RFPs , including federal, provincial, municipal, healthcare, and public-sector procurement opportunities.
- Prepare technical, management, staffing, and corporate experience sections of proposals.
- Develop executive summaries, cover letters, capability statements, compliance matrices, and questionnaires .
- Work closely with recruiting, business development, finance, and management teams to gather proposal information.
- Understand the recruitment/staffing industry , including staffing models, contract staffing, direct hire, healthcare staffing, IT staffing, and professional services.
- Assist with budgeting, pricing, cost analysis, and bill-rate calculations for RFP responses.
- Understand the relationship between pay rate, burden, markup, bill rate, gross margin, overhead, and profit .




- Prepare pricing schedules and ensure pricing is aligned with RFP requirements and internal profitability targets.
- Review RFP requirements for mandatory forms, certifications, insurance, references, resumes, security requirements, compliance, and submission instructions .
- Identify RFP compliance gaps and coordinate with relevant teams to resolve them before submission.
- Maintain proposal templates, reusable content, pricing models, and proposal databases.
- Track proposal deadlines, amendments, questions, clarifications, and final submissions.
- Proofread and quality-check proposals for accuracy, consistency, formatting, and compliance.
- Support post-submission activities, including clarification requests, presentations, and negotiations when required.

Required Skills & Qualifications

- 3+ years of experience in Proposal Writing, Bid Management, RFP Management, or Proposal Coordination.
- Strong understanding of RFP/RFQ/RFI processes .
- Working knowledge of SAM.gov and US government contracting/procurement.
- Experience working with Canadian RFPs and procurement processes .
- Strong understanding of the recruitment/staffing industry .
- Experience preparing proposals for staffing, IT services, healthcare, engineering,



or professional services organizations.
- Robust understanding of pricing, budgeting, cost calculations, markups, margins, and bill-rate structures .
- Ability to analyze RFP pricing requirements and develop competitive yet profitable pricing.
- Experience preparing compliance matrices and requirement trackers.
- Excellent business writing, editing, proofreading, and research skills.
- Strong Microsoft Word and Excel skills, including the ability to work with pricing and budgeting spreadsheets.
- Strong attention to detail and ability to manage multiple proposals and tight deadlines.
- Excellent communication and coordination skills.

Preferred Skills

- Experience responding to US Federal, State, Local, and Canadian government RFPs .
- Knowledge of SAM.gov, Bonfire, BidNet, MERX, CanadaBuys, provincial procurement portals , or similar platforms.
- Experience with government staffing contracts/MSPs/VMS programs .
- Understanding of W-2, C2C, 1099, contract, direct-hire, and contingent staffing models .
- Knowledge of healthcare staffing, IT staffing, engineering staffing, or professional services.
- Experience preparing rate cards, pricing tables, cost proposals, and financial response sections .
- Familiarity with government contract compliance and certifications .
- Experience working with Business Development, Recruiting, Finance, and Operations teams.

Ideal Candidate: The ideal candidate should be more than a general content writer. We are looking for someone who understands RFPs + Recruitment/Staffing + Government Procurement + Pricing/Budgeting .

📌 Proposal Writer (Pune)
🏢 Veracity Software
📍 Pune