Hi Connection,

Greetings!!!

We have urgent opening for Manager-Conference

Location-Ahmedabad

Experience-8-15Yrs

Budget - Between(12-15LPA)

Qualifications

Master's degree in Management, Event Management, Marketing, Communications, Business Administration or a related discipline.

Key Responsibilities

Conference Portfolio Management

- Lead the planning and execution of annual conference portfolio, including flagship conferences, practice-focused conferences and centre-led events.
- Develop annual calendars, implementation plans and delivery milestones aligned with institutional priorities.
- Monitor progress across the portfolio, anticipate risks and ensure successful delivery against agreed objectives.
- Capture learnings and strengthen long-term capability to manage and grow nationally recognised conferences.
- Develop standard operating procedures, workflows and governance frameworks for conference management.

Programme & Event Delivery
- Translate academic vision into professionally managed conferences by working closely with faculty, organising committees and research centres.
- Oversee registrations, venue management, logistics, hospitality, exhibitions and on-site operations.
- Ensure every conference delivers a high-quality experience for speakers, delegates and partners.

Partner & Sponsorship Management
- Manage any partners or event management organisations that may choose to work with, ensuring contractual deliverables, budgets, timelines and quality standards are met.
- Develop and manage the sponsorship pipeline in collaboration with the PCO and Conference Committee.
- Build long-term relationships with sponsors, industry partners and service providers while maintaining sponsor records within systems.
- Facilitate sponsorship approvals in accordance with governance processes.
- Build and maintain institutional repositories of sponsors, speakers, vendors and conference documentation.

Speaker & Stakeholder Engagement
- Coordinate and assist with the identification, invitation and participation of national and international speakers.




- Manage speaker communications, travel, hospitality and honoraria.
- Liaise with government agencies, qualified bodies, institutional partners and advisory groups to strengthen conference programmes and collaborations.

Financial & Performance Management
- Ensure sound financial management of conferences and events.
- Prepare conference budgets, financial projections and event-wise P&Ls; in collaboration with the Finance team.
- Monitor revenues, sponsorship collections and expenditures against approved budgets.
- Track performance through regular reporting and recommend corrective actions where required.

Key Performance Indicators

- Successful delivery of the conference portfolio
- Sponsorship mobilisation and partnership development
- Delegate registrations and participant satisfaction
- Revenue generation and budget adherence
- Quality of conference delivery
- Growth of institutional partnerships
- Development of conference systems and organisational capability
- Brand visibility and impact of conferences

Experience

- Minimum 8–10 years of progressively responsible experience in conference management, large-scale events, institutional partnerships or related fields.
- Demonstrated experience in managing conferences involving multiple stakeholders, sponsors and external partners.
- Experience in sponsorship development, programme management and budget administration.
- Exposure to academic, government, research or professional institutions will be an advantage.
- Experience in managing Professional Conference Organisers (PCOs) or comparable event agencies is desirable.

Competencies

- Strategic and entrepreneurial thinking
- Conference and programme management
- Sponsorship development and partnership management
- Financial planning and commercial orientation
- Stakeholder engagement and negotiation
- Project management and execution excellence

Communication and influencing

- Fluency in English and Hindi (Gujarati is an added advantage)

Reporting Relationship

Reports to: Head Admin

If Interested Please share your resume on [email protected]

📌 Manager- Conference (Ahmedabad)
🏢 Alliance Recruitment Agency
📍 Ahmedabad