General Purchase Assistant

Department: Purchase / Procurement

Designation: General Purchase Assistant

Reporting To: Purchase Manager / General Purchase Manager

Experience: 1–3 Years

Employment Type: Full time

Location: Thudiyalur , Coimbatore

1. Job Purpose

The General Purchase Assistant is responsible for supporting the Purchase Department in day-to-day procurement activities, including obtaining quotations, preparing purchase documents, coordinating with vendors, following up on deliveries, and maintaining accurate purchase records.
1. Key ResponsibilitiesPurchase Activities

· Receive and review Purchase Requisitions from various departments. · Obtain quotations from approved and new vendors.

· Prepare quotation comparison statements for management approval.

· Prepare Purchase Orders as per approved requirements.

· Follow up with suppliers for order confirmation and timely delivery.

· Coordinate with Stores and concerned departments regarding material requirements.

· Assist in emergency and routine purchase activities.

· Monitor pending Purchase Orders and delivery schedules.

Vendor Coordination

· Communicate with vendors regarding prices, availability, delivery schedules, and payment terms.

· Maintain an updated supplier/vendor database.

· Follow up with vendors for quotations and required documents.

· Assist the Purchase Manager in vendor evaluation and selection.

· Coordinate with suppliers regarding shortages, damages, replacements, and quality issues.

Documentation & Records

· Maintain Purchase Orders, quotations, comparative statements, invoices, delivery challans, and other purchase documents.

· Ensure proper filing and documentation of purchase transactions.

· Update purchase registers and procurement records.

· Assist in preparing daily, weekly, and monthly purchase reports.

· Coordinate with Accounts for invoice verification and payment-related documentation.

Stores & Inventory Coordination

· Coordinate with the Stores Department regarding stock availability.





· Check material requirements before initiating purchases.

· Monitor minimum stock levels for regular and critical items.

· Follow up on pending materials and shortages.

· Assist in maintaining proper documentation for received materials.

1. Department Coordination

The Purchase Assistant will coordinate with: · Purchase / Procurement Department

· Stores / Warehouse

· Finance & Accounts

· Production / Operations

· Maintenance

· Administration

· Vendors / Suppliers

1. Key Performance Indicators (KPIs)

· Timely processing of purchase requests · Timely delivery follow-up

· Accuracy of Purchase Orders and documentation

· Vendor response and coordination

· Reduction in delayed purchases

· Proper maintenance of purchase records

· Compliance with purchase procedures

1. Qualification

· Any Bachelor’s Degree / Diploma in Business Administration, Commerce, Supply Chain, Logistics, or a related field. · Previous experience in Purchase / Procurement will be preferred.
1. Required Skills

· Basic knowledge of procurement and purchasing procedures · Good communication and negotiation skills

· Vendor coordination and follow-up skills

· Good knowledge of MS Excel and MS Office

· Basic knowledge of ERP / purchase management software

· Good documentation and record-keeping skills

· Ability to work under pressure and meet deadlines

· Good analytical and organizational skills

1. Personal Attributes

· Responsible and organized · Honest and trustworthy

· Good attention to detail

· Proactive approach

· Team player

· Good follow-up skills

· Willingness to learn and take additional responsibilities

1. Accountability

The General Purchase Assistant is responsible for providing effective administrative and operational support to the Purchase Department and ensuring that purchase-related activities and documentation are completed accurately and on time. Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits

- Flexible schedule
- Health insurance
- Provident Fund

Work Location: In person

📌 General Purchase Assistant (Thudiyalur)
🏢 Avera Health
📍 Thudiyalur