- Front Desk Executive

Job Location - Baner-Pashan Link Road, Pune

Job type - Full Time.

Company Overview

Unique Properties is a leading real estate organization committed to delivering exceptional real estate solutions across residential and commercial segments. With a strong focus on customer satisfaction, we strive to create a seamless and professional experience for every client.

We are looking for a motivated, courteous, and organized Front Desk Executive to join our team at our Bund Garden Road Pune. As the first point of contact for clients and visitors, the Front Desk Executive plays a vital role in creating a positive impression of the organization while providing administrative and operational support to various departments.

Key Responsibilities

Front Desk & Guest Relations

- Welcome clients, visitors, vendors, and business associates in a warm and professional manner.
- Manage the reception area to ensure it remains clean, organized, and presentable at all times.
- Answer and direct incoming telephone calls to the appropriate departments or personnel.
- Create a pleasant and welcoming experience for all visitors.

Visitor Management

- Register visitors and coordinate their appointments with the concerned teams.
- Provide information about the company's projects and services.
- Assist visitors with brochures, project information, and general inquiries.
- Escort clients to the AV Room for project presentations and facilitate visits to the sample flat whenever requested by the Sales team, especially during peak hours.

Administrative Support

- Provide administrative assistance to various departments, including data entry, documentation, filing, and record management.
- Manage incoming and outgoing mail, courier services, packages, and deliveries.
- Maintain office stationery, reception supplies, and inventory records.
- Process and maintain accurate site billing records for labour contractors and other agencies to ensure timely payment processing.
- Verify Channel Partner (CP)



invoices for accuracy before submission.
- Maintain petty cash records and ensure proper documentation of expenses.
- Register new employees on the biometric attendance system and share weekly updates with the HR department.
- Coordinate with booked clients regarding agreement copies, payment receipts, and related documentation.

Appointment & Meeting Coordination

- Schedule appointments and meetings for internal teams.
- Coordinate conference room bookings and ensure meeting rooms are ready before scheduled meetings.

Communication

- Receive, record, and relay messages accurately and promptly.
- Monitor and respond to general company email inquiries or route them to the relevant department.

Security & Compliance

- Monitor visitor access and ensure compliance with company security procedures.
- Maintain visitor registers and access records.
- Report any suspicious or unauthorized activities to the concerned authorities.

Record Management

- Maintain accurate records related to visitors, correspondence, office administration, and reception activities.
- Ensure all reception-related documentation is updated and filed systematically.

Qualifications & Skills

- Undergraduate or Graduate in any discipline. Additional certifications in administration or customer service will be an advantage.
- 2+ years of experience as a Front Desk Executive, Receptionist, Guest Relations Executive, or in a similar customer-facing role.
- Excellent verbal and written communication skills.
- Solid interpersonal and customer service orientation.
- Good organizational and multitasking abilities with attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- Professional appearance, positive attitude, and pleasant personality.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Ability to work effectively in a fast-paced real estate environment.

Preferred Candidate Profile

- Friendly, proactive, and service-oriented personality.
- Strong coordination and follow-up skills.
- Ability to handle multiple responsibilities efficiently.

📌 Front Office Executive / GRE / Receptionist (Pune)
🏢 Unique Properties
📍 Pune