/n

- Position Title

/n /n Executive Secretary to Director /n /n

- Reporting T

/n /n oDirecto /n /n

- rLocatio

/n /n nHO, Kolkat /n /n

- a Job Purpo

/n /n seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic /n /n

- e. Key Responsibilit

/n /n iesExecutive Supp /n /n

- ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul

/n

- es.Screen and prioritize incoming calls, emails, and corresponden

/n

- ce.Draft, prepare, and review letters, reports, presentations, and other business documen

/n

- ts.Act as the primary point of contact between the Director and internal/external stakeholde

/n

- rs.Follow up on action items and ensure timely completion of assigned tas

/n /n ks.Meeting Coordinat /n /n

- ionOrganize and coordinate meetings, conferences, board meetings, and business revie

/n

- ws.Prepare meeting agendas, presentations, and meeting materia

/n

- ls.Record minutes of meetings and circulate action points to concerned stakeholde

/n

- rs.Track pending tasks and ensure closure within deadlin

/n /n es.Travel & Event Managem /n /n

- entArrange domestic and international travel, including flights, accommodations, and transportati

/n

- on.Prepare travel itineraries and expense repor

/n

- ts.Coordinate business events, leadership meetings, and corporate functions as requir

/n /n ed.Administrative Managem /n /n

- entMaintain confidential records, files, and documentati

/n

- on.Manage office correspondence and document control syste

/n

- ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi

/n





- ce.Ensure effective coordination between departments for business requiremen

/n /n ts.Communication & Stakeholder Managem /n /n

- entLiaise with senior management, clients, vendors, government bodies, and business partne

/n

- rs.Maintain professionalism and confidentiality in all interactio

/n

- ns.Support the Director in managing key business relationshi

/n /n ps.MIS & Report /n /n

- ingPrepare periodic MIS reports, dashboards, and business summari

/n

- es.Monitor critical deadlines and provide timely reminders to the Direct

/n

- or.Assist in data compilation, analysis, and presentation preparati

/n /n on.

/n Required Qualificat /n /n

- ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi

/n

- eld.MBA/PGDM prefer

/n /n red.

/n Exper /n /n

- ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc

/n /n tors.

/n Required Skills & Compet /n /n

- enciesExcellent written and verbal communication s

/n

- kills.Robust organizational and time-management abil

/n

- ities.High level of discretion and confidenti

/n

- ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out

/n

- look).Ability to multitask and meet tight dead

/n

- lines.Strong interpersonal and stakeholder management s

/n

- kills.Professional appearance and business etiq

/n

- uette.Excellent follow-up and coordination s

/n

- kills.Ability to prepare reports, presentations, and business correspondence independ

/n /n ently.

/n Key Performance Indicators /n /n

- (KPIs)Calendar and meeting management effi

/n

- ciency.Timely closure of action

/n

- items.Accuracy and quality of documen

/n

- tation.Effective travel and event coordi

/n

- nation.Stakeholder satisfaction and responsi

/n

- veness.Confidentiality and compliance adh

/n erence.

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata