We have on requirement of Executive Assistant, Travel Desk & Guest Management. Kindly go through the JD and provide relevant profiles.

Please find the other details below –

Experience: 5-8 years

Qualification - Bachelor’s degree in business administration, Hospitality, or a related field preferred.

Location: Pirangut HQ, Pune (Chakan & Baner as & when required)

Department: MD Office/ Executive Office

Reporting To: Managing Director & CEO

Employment Type: Full-time

Weekdays – 5 days working (Company transport available)

Position Overview

We are seeking a highly organized, professional, and proactive Executive Assistant to support the Managing Director & CEO. The role requires excellent coordination skills, discretion, and the ability to manage executive schedules, travel, guest relations, events, and administrative activities efficiently.

Key Responsibilities

Executive Support

1. Manage and coordinate the MD & CEO’s calendar, meetings, appointments, and travel schedules.
2. Prepare meeting agendas, presentations, reports, and correspondence as required.
3. Screen calls, emails, and visitors, prioritizing communication appropriately.
4. Maintain confidentiality and professionalism in all interactions.

Guest & Visit Management

1. Coordinate domestic and international executive visits to India.
2. Prepare detailed visit agendas, itineraries, and meeting schedules.
3. Arrange hospitality for guests, including accommodation, transport, and local coordination.
4. Ensure a seamless experience for visitors and senior stakeholders.

Travel Desk & Visa Coordination

1. Handle flight bookings, hotel reservations, airport transfers,



and travel logistics for executives.
2. Manage visa processing, documentation, and coordination with travel agents or embassies.
3. Monitor travel plans and provide timely updates or changes when needed.

Event & Administrative Management

1. Organize corporate events, leadership meetings, parties, and offsite gatherings.
2. Coordinate venue bookings, catering, décor, and vendor management.
3. Manage hotel and conference room bookings for business events.
4. Work closely with admin team to Support day-to-day general administrative tasks at GITSCI and Pirangut office as and when required.

Coordination & Communication

1. Liaise with internal teams, external vendors, and senior stakeholders on behalf of the MD & CEO.
2. Follow up on action items and ensure timely completion of assigned tasks.
3. Maintain organized records, documents, and travel/event-related files.

Required Experience

- Bachelor’s degree in business administration, Hospitality, or a related field preferred.
- 5-8 years of experience in executive assistance, administration, travel coordination, or hospitality management.
- Excellent organizational and multitasking abilities.
- Strong communication skills in English, additional languages are an advantage.
- Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
- Ability to work independently, prioritize tasks, and handle sensitive information with discretion.
- Skilled demeanor and strong interpersonal skills.

Preferred Attributes

- Detail-oriented and proactive.
- Ability to adapt to changing priorities.
- Customer-service mindset with excellent hospitality skills.

Please feel free to connect in case of any query.

📌 Executive Assistant to Chief Executive Officer/MD (Pune)
🏢 Mubea India
📍 Pune