Executive Assistant / Secretary

Location: Jogeshwari/Kandivali Mumbai

Department: CMDs Office – Corporate

Reporting To: President

Experience: 5–10 Years

Qualification: Any Graduate

Age: 30–35 Years

Time-8.30am -5.30 pm only 1st and 3rd Saturday will be holiday

Gender Preference: Female

Industry: Open to All Industries

Compensation: As per Company Policy

Job Summary

We are looking for a highly organized, professional, and proactive Executive Assistant / Secretary to support the President and manage day-to-day administrative and secretarial responsibilities. The ideal candidate should have excellent communication and drafting skills, strong coordination abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Manage the President’s calendar, appointments, meetings, and schedules.
- Coordinate meetings, conferences, interviews, and appointments with internal and external stakeholders.
- Gather, compile, and present relevant information as required.
- Handle routine secretarial activities, including drafting letters, taking dictation, and typing correspondence.
- Prepare, maintain, and regularly update reports and required information.
- Maintain databases, visiting card folders, records, and an organized filing system.
- Coordinate travel arrangements, ticketing, accommodation, and other travel requirements as needed.




- Handle confidential information and correspondence with discretion.
- Support the President in day-to-day administrative and coordination activities.
- Conduct information sourcing and research on business-related matters, new technologies, industry developments, and internationally recognized work practices.
- Follow up on assigned tasks and ensure timely completion.
- Manage multiple priorities while maintaining accuracy and professionalism.

Key Skills & Competencies
- Excellent verbal and written communication skills.
- Excellent drafting and correspondence skills.
- Strong organizational and coordination abilities.
- Valuable time management and multitasking skills.
- Sound knowledge of MS Office and basic computer applications.
- Professional and presentable personality.
- Ability to handle confidential information with discretion.
- Disciplined, punctual, proactive, and detail-oriented.
- Ability to work independently and manage priorities effectively.

Ideal Candidate The ideal candidate should be a mature, well-organized, and dependable professional who can efficiently manage executive-level coordination and secretarial responsibilities while maintaining a high level of confidentiality and professionalism. Interested candidates can share their updated CVs for consideration.

[email protected]

📌 Executive Assistant (Mumbai)
🏢 Grauer u0026 Weil
📍 Mumbai