EXECUTIVE ASSISTANT /n Location: Chennai, Tamil Nadu (candidates may be based anywhere, but must be available in Chennai) /n Reports to: Founder / Senior Management /n Employment type: Full-time, permanent /n Experience: 2–8 years /n Travel: Essential — see below /n Compensation: Competitive, based on experience /n ABOUT THE ROLE /n We are seeking an Executive Assistant to support the founder directly across business and travel commitments — owning calendars, correspondence, travel, documentation and follow-through, so that the founder's time goes to decisions rather than logistics. The role handles confidential material daily, and drafts and coordinates on the founder's behalf. /n This is an AI-first role. The successful candidate will run their work through AI tools and workflows every day — drafting, summarising, researching, triaging and tracking — with the judgment to verify every output before it is used.

Proficiency here is a primary requirement, not a bonus. /n A NOTE ON TRAVEL /n The founder travels frequently, often at short notice, and the Executive Assistant travels with them. This is a real and constant feature of the role. Please apply only if you have genuine availability and willingness to travel internationally at short notice. /n KEY RESPONSIBILITIES /n AI-driven working /n - Use AI tools as the default working method for drafting, summarising, research and preparation /n - Build and maintain repeatable AI workflows for recurring work — inbox triage, meeting briefs, travel research, follow-up tracking /n - Run the meeting pipeline end to end: summary, decisions, owners, tasks, follow-ups; prepare a daily brief consolidating priorities and actions due /n - Apply clear judgment on what may and may not be put into AI tools,



and verify every output before it reaches the founder or an external party /n Calendar, correspondence and follow-through /n - Own complex calendars across multiple time zones; schedule and coordinate internal and external meetings, including with clients, partners and government counterparts /n - Prepare agendas, briefing notes and meeting materials in advance /n - Draft, review and send correspondence on the founder's behalf /n - Manage inbox triage and prioritisation; flag what needs attention and handle what does not /n - Track action items to completion and follow up proactively without being asked /n Travel and logistics /n - Arrange international and domestic travel: itineraries, flights, accommodation, visas and ground transport /n - Travel alongside the founder, managing schedules, documents and logistics on the move /n - Rebuild schedules when travel is disrupted, keeping commitments intact /n - Process expense claims and maintain travel records /n Documentation and confidentiality /n - Maintain document and version control across contracts, reports and controlling documents /n - Acknowledge every document received by name and date on arrival, so nothing is lost in transit /n - Handle contracts, compensation information, client details and personal matters with absolute discretion /n REQUIRED SKILLS AND KNOWLEDGE /n AI proficiency (primary requirement)



/n - Daily working fluency with AI assistants for drafting, summarising, research and analysis /n - Practical prompting skill — able to get a usable first draft rather than a generic one /n - Experience with AI-assisted productivity tools: knowledge bases, meeting-note capture, calendar intelligence, automation between applications /n - Understanding of AI-agent and automation workflows, and where to apply them /n - Verification discipline — able to describe a time an AI output was wrong and how it was caught /n - Sound data judgment: knows what confidential material must never be placed into an external tool, and stays current as these tools change /n Core executive support /n - Complex calendar and diary management across multiple time zones /n - Skilled written English to a standard requiring light editing at most /n - International travel coordination, including visa processes /n - Meeting coordination, minute-taking and action tracking /n - Document management and version control discipline /n - Proficiency with Microsoft Office and Google Workspace /n PREFERRED /n - Experience supporting a founder, CEO or senior executive directly /n - Experience in a technology or startup environment; comfort reading technical status updates /n - english, Hindi or additional languages /n EXPERIENCE REQUIREMENTS /n - 2–8 years in executive assistant, personal assistant or senior administrative roles, with direct support of senior leadership /n - Genuine availability and willingness to travel internationally at short notice — a real requirement of the role, not an occasional extra /n - Stable tenure record; this role compounds in value over time /n HOW TO APPLY /n email to /n [email protected]

📌 Executive Assistant (Madurai)
🏢 ATMAN
📍 Madurai