Position Summary /n The Director – Central Events Management Division (CEMD) shall provide strategic leadership for planning, coordinating and executing all University events. The incumbent will be responsible for delivering world-class events through meticulous planning, operational excellence, stakeholder collaboration, financial prudence, risk management and continuous innovation. The role demands the ability to lead multiple high-impact events simultaneously while ensuring quality, safety, branding and exceptional participant experience. /n Key Responsibilities /n 1.

Strategic

Leadership /n /n

- Develop and implement the University's annual event strategy and master event calendar.

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- Establish SOPs, quality standards and best practices for event management.

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- Drive innovation and continuous improvement across all event operations.

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Event

Planning & Execution /n Lead end-to-end planning and execution of all institutional events including Orientation Programme Convocations, Conferences, Government & VIP Visits, Alumni Meets, Corporate Events, Academic Functions and other University events.

Ensure seamless execution of: /n /n

- Event planning and scheduling

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- Venue and stage management

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- Technical production

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- Rehearsals

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- Protocol and hospitality

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- Registration and audience management

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- Event documentation and post-event review

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- Develop detailed execution plans, timelines and responsibility matrices.

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- Monitor project milestones and operational readiness.

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- Ensure timely availability of resources, infrastructure and logistics.

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- Lead event control room operations and contingency planning.

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Stakeholder & Team Leadership /n /n

- Coordinate with University leadership, academic departments, administration and external agencies.

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- Lead and mentor the CEMD team, production crew, anchors, coordinators, volunteers and vendors.

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- Foster a culture of accountability, collaboration and operational excellence.

/n /n 5. Budget & Vendor Management /n /n

- Prepare and monitor event budgets.

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- Optimize resource utilization and control costs.

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- Lead vendor selection, negotiations, contract management and performance evaluation.

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- 6. Branding, Safety & Compliance

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- Ensure consistency in university branding and participant experience.

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- Maintain compliance with safety protocols, statutory requirements and institutional policies.

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- Oversee crowd management, emergency preparedness and risk mitigation.

/n /n 7. Reporting & Continuous Improvement /n /n

- Prepare event calendars, readiness reports, budgets and post-event analysis.

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- Conduct event audits and implement corrective actions.

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- Benchmark national and international best practices to enhance University events.

/n /n Key Performance Indicators (KPIs) /n /n

- Timely execution of the approved event calendar.

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- Zero major operational failures during events.

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- Budget adherence and optimal resource utilization.

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- High stakeholder and participant satisfaction.

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- Compliance with quality, safety and governance standards.

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- Effective management of multiple concurrent events.

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- Continuous process improvement and innovation.

/n /n Educational Qualification /n /n

- Master's Degree in Event Management, Hospitality Management, Business Administration, Mass Communication, Public Relations, Operations Management or a related discipline from a recognized institution.

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- Certification in Project Management (PMP/PRINCE2) or Skilled Event Management.

/n /n Experience /n /n

- 12–15 years of experience in large-scale event management.

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- Minimum 5 years in a leadership role managing institutional, corporate or government events.

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- Proven experience in planning and executing large, high-profile events involving multiple stakeholders and complex logistics.

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- Experience in higher education institutions will be preferred.

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- Strategic Planning & Execution

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- Leadership & Team Management

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- Project & Operations Management

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- Stakeholder & Vendor Management

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- Budget & Resource Management

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- Crisis & Risk Management

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- Communication & Negotiation Skills

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- Decision Making & Problem Solving

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- Innovation & Continuous Improvement

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- High Integrity, Professionalism and Ownership

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- Working Conditions

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- Willingness to work beyond regular office hours, weekends and holidays based on event schedules.

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- Ability to perform under pressure and manage multiple priorities.

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- Travel as required for official assignments.

/n /n /n Call at (phone hidden)

📌 Director - Central Events Management Division (Sahibzada Ajit Singh Nagar)
🏢 Chandigarh University
📍 Sahibzada Ajit Singh Nagar