Position: Executive Assistant to Director Sales & Business Coordination

Department: Director’s Office / Sales & Business Development

Location: Hyderabad

Industry: PEB / Prefab / Engineering & Construction

Experience: 0–3 Years

Employment Type: Full-Time, Permanent

Reporting To: Director

Job Summary

EPACK Prefab Technologies Limited is looking for a proactive and organized Executive Assistant to the Director – Sales & Business Coordination.

The role is suitable for a 0–3 years experienced candidate who will work closely with the Director and support sales coordination, business development, client coordination, MIS reporting, meeting follow-ups, and cross-functional coordination.

Key Responsibilities

Director’s Office Coordination

- Manage the Director’s calendar, meetings, appointments, and daily priorities.
- Coordinate internal and external meetings.
- Prepare meeting agendas, presentations, and reports.
- Record MOMs and track action points for timely closure.
- Follow up with concerned teams on tasks assigned by the Director.

Sales & Business Coordination
- Coordinate with Sales and Business Development teams for enquiries, leads, proposals, and order status.
- Maintain trackers for sales enquiries, business pipeline, proposals, and orders.
- Follow up with internal teams for pending technical, commercial, estimation, and proposal-related activities.
- Prepare regular sales and business updates for the Director.

Cross-Functional Coordination
- Coordinate with Sales, Estimation, Design, Projects, Production, Procurement, Finance, and Commercial teams.
- Collect and consolidate updates from different departments.
- Escalate significant pending matters to the Director.
- Ensure timely communication and follow-up on management decisions.

Client & Business Support
- Coordinate client meetings, calls,



presentations, and follow-ups.
- Maintain records of client discussions and action points.
- Assist in preparing client presentations, proposals, and business documents.
- Support the Director in business development activities.

MIS & Reporting
- Prepare daily/weekly/monthly MIS reports.
- Maintain Sales Pipeline, Enquiry Tracker, Order Status, Action Tracker, and Meeting Tracker.
- Prepare Excel reports and PowerPoint presentations for management reviews.
- Highlight important pending actions and updates to the Director.

Travel & Administrative Support
- Coordinate travel, hotel bookings, meetings, and schedules for the Director.
- Handle official correspondence and documentation.
- Maintain confidentiality of business and management information.

Candidate Profile
- Graduate in any discipline.
- 0–3 years of experience in EA, Sales Coordination, Business Coordination, Management Trainee, MIS, or similar roles.
- Freshers with strong communication and coordination skills can also be considered.
- Experience in PEB, Prefab, Construction, Engineering, Manufacturing, or B2B will be an added advantage.
- Good knowledge of MS Excel, PowerPoint, Word, and Outlook.
- Excellent communication and follow-up skills.
- Strong organizational and time-management abilities.
- Comfortable coordinating with senior management and multiple departments.

Key Skills Communication | Coordination | Follow-up | MS Excel | PowerPoint | MIS | Sales Tracking | Client Coordination | Presentation | Time Management

KPIs

- Timely closure of Director’s action points.
- Accuracy and timely submission of MIS.
- Sales enquiry and pipeline tracking.
- Timely follow-up with internal teams.
- Effective meeting and client coordination.
- Accuracy of management reports and presentations.
- Timely escalation of critical pending matters.

📌 B Tech Fresher (Hyderabad)
🏢 EPACK Prefab
📍 Hyderabad