ASSISTANT MANAGER – ACCOUNTSAccounts Operations, ERP Control, Financial Reporting & Process Management

Company: Shahnaz Bright Steel Industries Pvt. Ltd.

Department: Accounts & Finance

Designation: Assistant Manager – Accounts

Reports To: Senior Manager – Accounts & Finance / Managing Director / CEO

Location: Chennai

Industry: Steel Manufacturing & Trading

Employment Type: Full Time

1. ROLE PURPOSE

The Assistant Manager – Accounts will be a key middle-management position responsible for managing day-to-day accounts operations, strengthening financial controls, ensuring timely and accurate accounting, and taking ownership of the company's implemented ERP system from the Accounts & Finance perspective. This is not only a data-entry or voucher-processing role.

The candidate will be responsible for ensuring that:

TRANSACTION → ERP ENTRY → VERIFICATION → CONTROL → REPORT → ANALYSIS is properly implemented and followed.

The role will act as a bridge between:

Management ↔ Accounts Team ↔ Other Departments ↔ ERP System

1. MOST IMPORTANT EXPECTATIONWE ARE NOT LOOKING FOR ONLY AN ACCOUNTANT.

We require a robust middle-management Accounts professional who can take ownership of daily accounting operations and ensure that the ERP system is properly implemented and used. The candidate must be capable of:

- Taking ownership of the Accounts function
- Managing the accounts team
- Reviewing day-to-day transactions
- Ensuring timely ERP entries
- Identifying accounting gaps
- Improving processes
- Coordinating with ERP implementation teams
- Identifying ERP errors and missing reports
- Ensuring users follow the system
- Reducing manual dependency
- Creating accounting controls
- Preparing MIS and management reports
- Following up with other departments for pending documents and data
- Escalating critical financial and system issues

Required Mindset: “If the process is manual, bring it into the system. If the ERP process is incomplete, identify the gap and close it. If the data is incorrect, correct the source and establish control.”

1. ERP TAKEOVER & OWNERSHIP RESPONSIBILITY

The company has already implemented an ERP system. The Assistant Manager – Accounts will be responsible for taking ownership of the Accounts-related ERP implementation and daily functioning.

This includes

A. ERP PROCESS REVIEW

- Understand all existing ERP accounting modules.
- Review the current implementation status.
- Identify pending modules and incomplete processes.
- Identify manual activities that should be shifted into ERP.
- Identify duplicate entries and control gaps.
- Review master data accuracy.
- Review accounting workflows.

B. ERP ACCOUNTS IMPLEMENTATION

Ensure proper implementation of

- Chart of accounts
- Customer master
- Supplier master
- Item and service accounting linkage
- Purchase accounting
- Sales accounting
- Receipt entries
- Payment entries
- Bank entries
- Cash entries
- Journal entries
- Debit notes
- Credit notes
- GST-related accounting entries
- Outstanding reports
- Ageing reports
- Bank reconciliation
- Inventory accounting coordination
- Cost centre accounting
- Department-wise reporting
- Profitability reporting

C. ERP CONTROL The Assistant Manager – Accounts must ensure:
- Transactions are entered on time.
- Wrong entries are identified and corrected.
- Backdated entries are controlled.
- User access is properly monitored.
- Duplicate entries are avoided.
- Mandatory fields are completed.
- Reports are reconciled with source data.
- ERP data matches accounting records.
- Manual registers are progressively eliminated.

1. ERP COORDINATION & ISSUE CLOSURE

The Assistant Manager – Accounts will act as the internal owner for Accounts-related ERP issues.

Responsibilities

- Maintain ERP issue tracker.
- Record every system issue.
- Categorize issues as Critical / High / Medium / Low.
- Coordinate with the ERP vendor or internal implementation team.
- Follow up until closure.
- Test the solution before closing the issue.
- Ensure users are trained on the corrected process.
- Maintain documentation of process changes.

ERP Issue TrackerIssueDepartmentPriorityDate RaisedResponsibleTarget DateStatus No major ERP issue should remain open without ownership and follow-up.
1. DAILY ACCOUNTS RESPONSIBILITIES

The Assistant Manager – Accounts will review and control:
- Sales entries
- Purchase entries
- Receipt entries
- Payment entries
- Bank entries
- Cash entries
- Journal entries
- Debit notes
- Credit notes
- Expense entries
- GST-related entries
- Outstanding entries
- Advance payments
- Supplier advances
- Customer advances

Daily review should focus on: Entry Accuracy → Supporting Documents → Approval → ERP Posting → Reconciliation

1. ACCOUNTS PAYABLE MANAGEMENT

Responsibilities include:
- Verify supplier invoices.
- Coordinate with Purchase and Stores.
- Match PO,



GRN and supplier invoice wherever applicable.
- Identify quantity or rate differences.
- Monitor supplier outstanding.
- Prepare payment proposals.
- Track due dates.
- Ensure payment approvals.
- Avoid duplicate payments.
- Maintain supplier reconciliation.

1. ACCOUNTS RECEIVABLE MANAGEMENT

Responsibilities include:
- Monitor customer outstanding.
- Prepare ageing reports.
- Coordinate with Sales and Collection teams.
- Identify overdue customers.
- Track collection commitments.
- Reconcile customer accounts.
- Identify credit note or debit note requirements.
- Escalate long-pending receivables.

1. BANK, CASH & RECONCILIATION

The Assistant Manager – Accounts must ensure:
- Daily bank entry updating.
- Bank reconciliation.
- Cash reconciliation.
- Payment verification.
- Receipt verification.
- Identification of unreconciled entries.
- Timely closure of differences.

No reconciliation should remain pending without a documented reason and action plan.
1. MONTH-END CLOSING

The Assistant Manager – Accounts will coordinate and monitor:
- All purchase entries
- All sales entries
- Expense provisions
- Outstanding expenses
- Bank reconciliation
- Customer reconciliation
- Supplier reconciliation
- Inventory coordination
- Depreciation inputs
- Salary-related accounting inputs
- GST reconciliation
- Other required accounting adjustments

The objective is to establish a disciplined and timely monthly closing process.
1. FINANCIAL REPORTING & MIS

Prepare or coordinate the preparation of:

Daily

- Bank position
- Cash position
- Collection summary
- Payment summary
- Major outstanding

Weekly
- Customer ageing
- Supplier ageing
- Collection status
- Payment requirement
- Bank reconciliation status
- Critical financial issues

Monthly
- Trial balance
- Profit & Loss
- Balance Sheet support schedules
- Receivables ageing
- Payables ageing
- Expense analysis
- Budget versus actual
- Department-wise expenses
- Cash flow support
- Working capital report
- ERP issue status

Reports must be accurate, timely and useful for management decision-making.
1. INTERNAL CONTROL & ACCOUNTING DISCIPLINE

The Assistant Manager – Accounts will help establish strong financial controls.

Key controls include

- Approval before payment
- Supporting documents
- Maker-checker process
- Payment authorization
- Credit control coordination
- Expense verification
- Advance control
- Vendor reconciliation
- Customer reconciliation
- Bank reconciliation
- ERP access control

The objective is to reduce: ERRORS + DUPLICATION + DELAY + MANUAL DEPENDENCY + FINANCIAL LEAKAGE

1. TEAM MANAGEMENT

The Assistant Manager – Accounts will supervise and guide Accounts Executives.

Responsibilities

- Allocate work.
- Monitor pending entries.
- Review transaction accuracy.
- Train junior employees.
- Establish daily work priorities.
- Review performance.
- Escalate critical issues.
- Ensure KRAs and KPIs are followed.

Every Accounts Executive should have clearly defined responsibilities.
1. SOP & PROCESS IMPLEMENTATION

The Assistant Manager – Accounts will participate in creating and implementing SOPs for:
- Sales accounting
- Purchase accounting
- Receipt entry
- Payment entry
- Cash handling
- Bank reconciliation
- Customer reconciliation
- Supplier reconciliation
- Expense booking
- Approval process
- Advance settlement
- Credit notes
- Debit notes
- Month-end closing
- ERP issue management
- Document control

The objective is: PERSON-DEPENDENT → PROCESS-DEPENDENT → ERP/SYSTEM-DEPENDENT

1. CROSS-DEPARTMENT COORDINATION

The Assistant Manager – Accounts must work closely with: Purchase | Stores | Sales | Dispatch | HR | Operations | Management | ERP Team The candidate must ensure that financial information flows correctly between departments.

Examples

Purchase → GRN → Invoice → Accounts → ERP → Payment

Sales → Dispatch → Invoice → Customer → Receipt → Reconciliation

1. KRA & KPI – ASSISTANT MANAGER ACCOUNTSKRAKPITargetAccounting AccuracyError-free accounting entries>99%ERP AdoptionAccounts transactions through ERP100%ERP Issue ClosureCritical issues closedWithin agreed TATERP OwnershipOpen issue follow-up100% trackedDaily AccountingEntries completed on time100%Bank ReconciliationCompletionAs per approved scheduleCustomer ReconciliationMajor accounts reconciled100% as per planSupplier ReconciliationMajor vendors reconciled100% as per planAccounts PayableDuplicate/incorrect paymentsZero avoidable errorsReceivables MonitoringAgeing reviewedWeeklyMonth-End ClosingClosing completedWithin approved timelineDocumentationSupporting documents100%MIS ReportingReports submitted on time100%Team ProductivityAssigned work completed>95%SOP ImplementationPriority SOP compliance100%Manual DependencyProcesses shifted to ERPContinuous improvementAudit SupportAudit queries closedWithin agreed TAT16. FIRST 30 DAYS – AUDIT & UNDERSTAND

The candidate must review:
- Existing Accounts team
- Roles and responsibilities
- Current accounting process
- ERP implementation status
- Pending ERP modules
- Manual processes
- Pending reconciliations
- Customer outstanding
- Supplier outstanding
- Bank reconciliation
- Cash process
- Month-end closing process
- Existing MIS reports
- Accounting control gaps

Deliverable: “Accounts & ERP Gap Analysis and 90-Day Action Plan”

1. DAY 31–60 – TAKE OVER & IMPLEMENT

The candidate must start:
- Taking ownership of Accounts ERP processes
- Creating ERP issue tracker
- Closing critical system gaps
- Establishing daily accounts review
- Defining team responsibilities
- Establishing reconciliation schedules
- Implementing priority Accounts SOPs
- Improving reporting
- Establishing month-end closing checklist
- Creating Accounts KPI dashboard

Deliverable: “Accounts & ERP Takeover Implementation Report”

1. DAY 61–90 – CONTROL & STABILIZE

The candidate must ensure:
- Accounts ERP process is running properly.
- Critical ERP issues are tracked and closed.
- Daily accounting controls are established.
- Reconciliations are under control.
- Month-end closing process is standardized.
- MIS reports are regularly submitted.
- Accounts team roles are clearly established.
- SOP implementation has started.
- Management receives accurate financial information.

Deliverable: “90-Day Accounts & ERP Stabilization Report”

1. IDEAL CANDIDATE PROFILEExperience

8–15 years of relevant Accounts & Finance experience, preferably with experience in a middle-management or supervisory role.

Preferred Background

- Manufacturing
- Steel
- Engineering
- Industrial
- Trading
- Multi-location business

Must Have
- Robust accounting knowledge
- ERP implementation or takeover experience
- Team management ability
- Reconciliation expertise
- Financial reporting knowledge
- Accounts payable and receivable experience
- Bank and cash control
- Month-end closing experience
- GST and statutory accounting knowledge
- Strong Excel and reporting skills
- Process and SOP implementation ability

1. PERSONALITY REQUIREMENT

The ideal candidate should be:
- Hands-on
- Highly responsible
- Detail-oriented
- System-oriented
- Analytical
- Strong in follow-up
- Comfortable challenging incorrect processes
- Capable of managing a team
- Strong in ERP coordination
- Result-oriented
- Disciplined
- Practical
- Independent

WE DO NOT WANT:
- Only voucher-entry focused candidates
- Candidates dependent entirely on manual processes
- Candidates who avoid ERP responsibility
- Candidates who only identify problems but do not follow up
- Passive middle managers

WE WANT: An Accounts Controller.

An ERP Owner.

A System Builder.

A Strong Middle Manager.

A Problem Solver.

1. SUCCESS MEASUREMENT

Success in this role will be measured by whether the Accounts department becomes:

MORE ACCURATE

MORE SYSTEM-DRIVEN

MORE ERP-DEPENDENT

MORE CONTROLLED

MORE ACCOUNTABLE

MORE TIMELY

MORE TRANSPARENT The Assistant Manager – Accounts should help build an Accounts & Finance system capable of supporting the company's growth journey:

₹68 CRORE → ₹85 CRORE → ₹115 CRORE → ₹1,000 CRORE BY 203022. REPORTING STRUCTURE

Managing Director / CEO / Senior Manager – Accounts & Finance

↓

Assistant Manager – Accounts

↓

Accounts Executives / Accountants The role will coordinate closely with:

Sales | Purchase | Stores | Dispatch | HR | Operations | Management | ERP Implementation Team

1. FINAL ROLE EXPECTATION

This is a MIDDLE-MANAGEMENT CONTROL AND SYSTEM OWNERSHIP ROLE. The Assistant Manager – Accounts must not only manage accounting entries. The person must take ownership of the Accounts ERP system, establish controls, improve processes, manage the Accounts team and provide accurate and timely information to management.

Core Philosophy

**RIGHT ENTRY

- RIGHT DOCUMENT
- RIGHT APPROVAL
- RIGHT ERP PROCESS
- RIGHT RECONCILIATION
- RIGHT CONTROL
- RIGHT REPORTING
- RIGHT ACCOUNTABILITY
- = STRONG FINANCIAL SYSTEM**

The company is looking for a hands-on, challenging and system-oriented Assistant Manager – Accounts who can take ownership, stabilize the ERP process and build a strong Accounts control system.

Prepared for:

Shahnaz Bright Steel Industries Pvt. Ltd.

Contact: Suresh – (phone hidden)

Pay: ₹30,000.00 - ₹40,000.00 per month

Advantages

- Provident Fund

Work Location: In person

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