The Administrative Assistant will streamline daily office operations, coordinate cleaning and maintenance staff schedules, handle client communications, and ensure seamless delivery of facility management services across client sites.
Key Responsibilities
- Staff &
- Service Deployment:
Coordinate daily duty rosters for field staff and manage attendance logs across multiple service sites.
- Helpdesk &
- Client Support:
Act as the first point of contact for client complaints, service requests, and maintenance logs; track resolutions through to completion.
- Vendor &
- Supply Chain Management:
Monitor stock levels of cleaning supplies and facility consumables, raise purchase requisitions, and coordinate vendor deliveries.
- Billing &
- Documentation:
Assist with preparing monthly service reports, Monthly Scheduling ,duty sign-off sheets, and staff payroll inputs.
- Front Office Administration: Welcome visitors, answer call inquiries, organize filing systems, and draft official emails and service proposals.