Job Description

Job Title: Assistant Manager – Production & Project Operations/n

Location: Mumbai

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Job Type: Full-time

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Reports to: Production Manager / Operations Head

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Compensation: Based on experience, skills, and relevant project exposure

Role Overview/n

We're looking for a proactive and highly organised Assistant Manager – Production & Project Operations to support our growing execution and production team.

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You'll work closely with the Production Manager and cross-functional teams to ensure projects move smoothly from design sign-off and planning through production, procurement, site execution, quality control, and final handover.

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This is a hands-on role for someone who enjoys keeping multiple moving parts organised—timelines, budgets, vendors, materials, documentation, production schedules, logistics, and site coordination.

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If you are detail-oriented, comfortable taking ownership, and enjoy solving execution challenges while keeping projects on time and within budget, this role is for you.

Key Responsibilities Project Planning & Coordination/n

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- Assist in creating detailed project plans, timelines, milestones, and execution schedules.

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- Track projects from design sign-off through production, dispatch, installation, and final handover.

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- Coordinate project kick-off activities and ensure all internal teams are aligned on deliverables and timelines.

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- Monitor project progress and proactively highlight delays, dependencies, and execution risks.

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- Maintain project trackers and ensure regular follow-ups with all stakeholders.

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Production & Order Management/n

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- Coordinate day-to-day production requirements across ongoing projects.

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- Track orders from approved BOM / specifications through manufacturing and dispatch.

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- Coordinate with production teams to allocate resources based on workload and project priorities.

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- Monitor production schedules and ensure materials and finished products are available as per project timelines.

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- Support the Production Manager in managing multiple projects simultaneously.

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Vendor & Procurement Coordination/n

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- Coordinate with vendors, fabricators, contractors, and suppliers for pricing, timelines, production, and delivery.

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- Support vendor identification and allocation based on project requirements.

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- Follow up on raw materials, outsourced production, and procurement schedules.

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- Ensure vendors receive accurate project information and execution requirements.

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- Maintain clear communication between vendors, production teams, designers, and project teams.

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Budgeting & Cost Control/n

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- Assist in preparing and maintaining project budgets.

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- Track actual project costs against approved budgets.

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- Maintain purchase, production, vendor, transportation, and installation cost records.

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- Identify potential cost variations and flag them before they impact the overall project budget.

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- Support real-time cost tracking and project profitability control through accurate documentation.

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Site Execution, Quality & Handover/n

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- Coordinate with site teams and vendors for installation and execution activities.

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- Conduct periodic factory and site-level quality checks where required.

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- Prepare and maintain snag lists during project execution.

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- Coordinate with vendors and internal teams for timely snag closure.

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- Ensure projects meet expected quality standards before final handover.

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- Support the Production Manager in ensuring smooth project closure and documentation.

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Logistics & Inventory/n

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- Coordinate material movement from factory/vendor locations to project sites.

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- Track dispatch schedules and delivery timelines.

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- Assist in maintaining project-wise inventory and material records.

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- Coordinate transportation and logistics requirements for ongoing projects.

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- Ensure critical materials reach the required location as per the execution schedule.

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Documentation & Reporting/n

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- Maintain project trackers, production schedules, budget sheets, vendor records, and execution documentation.

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- Prepare regular internal project updates and progress reports.

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- Maintain records related to orders, BOMs, procurement, dispatch, installation, and snag closure.

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- Ensure all project information is accurate, updated, and accessible to the relevant teams.

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Cross-Functional Coordination/n

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- Work closely with Design, Business Development, Production, Procurement, Finance, Vendors, and Site Teams.

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- Identify discrepancies between design requirements, BOMs, budgets, and execution requirements.

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- Facilitate quick resolution of execution-related queries.

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- Ensure clear communication between all stakeholders throughout the project lifecycle.

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Skills & Qualifications/n

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- Degree / Diploma in Project Management,



Operations, Interior Design, Civil Engineering, Production, Commerce, or an allied field.

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- Approximately 2–5 years of experience in project execution, production, operations, or project coordination.

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- Experience within interiors, fit-outs, furniture, bespoke manufacturing, retail, hospitality, or related industries would be preferred.

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- Strong understanding of project planning, production coordination, procurement, vendor management, and site execution.

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- Comfortable working with BOMs, project budgets, timelines, trackers, and production schedules.

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- Robust command of Microsoft Excel / Google Sheets and project documentation.

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- Good numerical ability with attention to project costing and budget tracking.

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- Strong follow-up and coordination skills.

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- Ability to manage multiple projects and priorities simultaneously.

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- Good verbal and written communication skills.

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- A practical, problem-solving mindset with robust ownership of assigned responsibilities.

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Bonus Points For/n

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- Experience working on commercial or residential interior projects.

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- Exposure to custom furniture / bespoke production.

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- Experience coordinating with factories, workshops, installers, and site contractors.

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- Familiarity with hospitality projects and high-quality interior execution.

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- Experience in project budgeting, vendor negotiation, inventory management, or logistics.

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- A strong understanding of quality checks, snagging, and project handover processes.

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What You'll Get/n

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- Exposure to diverse and challenging projects across workplace, commercial, hospitality, and interior environments.

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- Hands-on experience across the complete project lifecycle—from planning and production to execution and handover.

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- Opportunity to work closely with experienced project, design, and production professionals.

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- Responsibility and ownership from an early stage rather than a purely administrative coordination role.

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- A fast-paced environment where operational thinking, problem-solving, and execution excellence are valued.

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- Opportunities to grow into larger project management and production management responsibilities.

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How to Apply/n

Please send your CV along with a short note outlining your experience in project execution, production, operations, vendor management, or interior projects to:

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[email protected]

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Subject:

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Application – Assistant Manager, Production & Project Operations

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Company Profile & Website:

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https://bluepebble.in/

📌 Production & Project Operations Manager (Mumbai)
🏢 Blue Pebble
📍 Mumbai