We are looking for a Documentation Executive to join our freight forwarding and customs clearance team. The candidate will be responsible for handling day-to-day import/export documentation, coordinating with clients and internal teams, and ensuring documents are prepared and submitted accurately and on time.
Candidates with prior experience in Customs brokerage (CHA), shipping documentation, or logistics is preferred.
Key Responsibilities
- Prepare and check import and export documentation.
- Handle documentation related to Bills of Entry, Shipping Bills, invoices, packing lists, BL/AWB and other shipping documents.
- Coordinate with clients, shipping lines, transporters, customs teams and internal operations staff.
- Follow up with clients and stakeholders for pending documents and information.
- Ensure documents are complete, accurate and submitted within required timelines.
- Maintain proper records of shipments and documentation.
- DSR Prepration on daily basis
- TR & VGM handling to ensure timely shipment handover
- Coordinate with the operations team to ensure smooth movement and clearance of shipments.
- Respond to emails and follow up on operational/documentation requirements on a timely basis.
- Identify missing or incorrect information in documents and coordinate for corrections.
- Perform other documentation and coordination activities related to freight forwarding and customs clearance.
Requirements
- 3-5 years of relevant experience is preferred.
- Experience in freight forwarding, customs clearance, CHA or logistics documentation will be an advantage.
- Valuable working knowledge of MS Excel, MS Word and email communication.
- Good written and verbal communication skills.
- Ability to follow up independently and complete tasks within deadlines.
- Good attention to detail and accuracy.
- Ability to coordinate with multiple parties and handle day-to-day shipment documentation.
What We Are Looking For We are looking for someone who is responsible, responsive and organised, and who can manage documentation without constant supervision. The candidate should be comfortable working in a fast-paced logistics environment and should understand the importance of timely communication and accurate documentation.