Executive Assistant

Company: Sphere Travelmedia & Exhibitions Pvt. Ltd.
Industry: Travel, Tourism & Exhibition Management
Location: Bengaluru
Experience: 2–4 Years
Employment Type: Full time

About the Role

Sphere Travelmedia & Exhibitions Pvt. Ltd. is an established expo and exhibition organizing company serving the Travel & Tourism industry. We are looking for a proactive, organized and professional Executive Assistant to provide comprehensive administrative and coordination support to senior management.

Key Responsibilities
- Manage the executive’s calendar, appointments, meetings and daily schedule.
- Schedule and coordinate internal and external meetings.
- Manage travel arrangements, including flights, hotels, local transportation and itineraries.
- Handle travel desk activities and maintain travel records.
- Prepare meeting agendas, minutes, presentations, reports and other documents.
- Manage emails, correspondence and follow-ups on behalf of the executive.
- Coordinate with internal teams, clients, vendors and other stakeholders.
- Maintain confidential documents,



records and important information.
- Track pending tasks, commitments and deadlines and ensure timely follow-up.
- Assist with MIS reports, expense statements and documentation.
- Handle calls, messages and routine administrative matters.
- Organize and maintain files, documents and executive records.
- Support the executive in day-to-day administrative and business coordination.
- Handle multiple priorities and ensure smooth functioning of the executive's schedule.

Requirements
- 2–4 years of experience as an Executive Assistant, Personal Assistant or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office, Excel, PowerPoint, Outlook and Calendar Management.
- Strong follow-up and coordination skills.
- Ability to maintain confidentiality and handle sensitive information.
- Professional, presentable

📌 Executive Assistant (Domlur)
🏢 Sphere Travelmedia & Exhibitions
📍 Domlur