Job Description – Tender Executive

Company: Vasu Infosec
Location: Pune
Department: Tendering / Business Development
Experience: 1–4 Years
Industry: Fire Protection, ELV Systems, CCTV, Building Automation and Engineering Services

Job Summary

We are looking for a detail-oriented Tender Executive to manage the complete tendering process for government, PSU and private-sector projects. The candidate will be responsible for identifying relevant tenders, preparing technical and commercial documentation, coordinating with internal departments and ensuring timely and compliant bid submissions.

Key Responsibilities

- Search and identify relevant tenders through GeM, CPPP, e-procurement portals and private tender platforms.
- Review tender documents, eligibility criteria, technical specifications, BOQs and commercial conditions.
- Prepare tender summaries, compliance sheets and bid submission checklists.
- Coordinate with sales, engineering, procurement, finance and project teams to obtain required information.
- Prepare technical and commercial bid documents as per tender requirements.
- Compile company credentials, work orders, completion certificates, statutory documents and product approvals.
- Obtain quotations from vendors and assist in preparing competitive costing.
- Handle online and offline tender submissions within prescribed deadlines.
- Manage EMD, tender fees, bank guarantees, performance guarantees and related documentation.
- Attend pre-bid meetings and prepare tender queries or clarification requests.
- Track tender status, corrigenda, bid openings, results and post-bid communications.
- Maintain MIS reports of submitted, pending, awarded and unsuccessful tenders.




- Support reverse auctions, price negotiations and order-closure documentation.
- Maintain an organized database of tenders, client requirements and submission records.
- Ensure complete compliance with tender terms, statutory requirements and company procedures.

Required Skills

- Good understanding of government and private tendering processes.
- Experience using GeM, CPPP and state e-tendering portals.
- Ability to understand BOQs, specifications and commercial terms.
- Strong documentation and coordination skills.
- Positive written and verbal communication.
- Proficiency in Microsoft Excel, Word, PowerPoint and PDF tools.
- Ability to manage multiple tenders and meet strict deadlines.
- Strong attention to detail and accuracy.
- Knowledge of costing, vendor coordination and commercial documentation.
- Familiarity with digital signatures and online bid submissions.

Preferred Qualifications

- Bachelor’s degree in Engineering, Commerce, Business Administration or a related field.
- Previous experience in fire protection, ELV, CCTV, MEP, construction or system-integration tenders is desirable.

Key Competencies

- Tender documentation
- Technical and commercial bid preparation
- Costing and BOQ analysis
- Time management
- Vendor coordination
- Negotiation support
- Problem-solving
- Commercial awareness
- Accuracy and confidentiality

Performance Indicators

- Number of eligible tenders identified
- On-time bid-submission rate
- Accuracy and completeness of documentation
- Tender qualification and success rate
- Proper maintenance of tender MIS
- Timely completion of post-bid activities

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Tender Executive (India)
🏢 Vasu Infosec
📍 India