Job Profile – Import Documentation Executive
Position

Import Documentation Executive / Import Coordinator

Experience

Minimum 3 years of relevant experience, preferably in a manufacturing or industrial organization.

Job Purpose

Responsible for managing and coordinating end-to-end import documentation and related processes, ensuring timely clearance of imported materials, proper documentation, regulatory compliance, and coordination with internal and external stakeholders.

Key Responsibilities
Manage end-to-end import documentation, from purchase order/shipment initiation through customs clearance and receipt of materials.
Verify and maintain import documents such as Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin, Insurance documents, and other applicable certificates.
Coordinate with suppliers, freight forwarders, customs brokers/CHA, shipping lines, transporters, banks, and internal departments.
Track import shipments and ensure timely submission of required documents for customs clearance.
Coordinate with the Purchase, Stores,



Finance, Production, and Logistics teams regarding incoming imported materials.
Check shipping documents against purchase orders and ensure accuracy of quantities, values, descriptions, HS codes, and other relevant details.
Follow up on customs clearance, delivery schedules, duty payments, and transportation of materials to the manufacturing facility.
Maintain proper records of import documentation and shipment-related correspondence for audit and statutory requirements.
Assist in preparation and verification of documents related to Bill of Entry, customs duty, import payments, and bank-related import documentation.
Monitor pending shipments, documentation discrepancies, demurrage/detention risks, and take timely corrective action.
Ensure compliance with applicable customs, import regulations, and company procedures.
Coordinate with finance/accounts for import-related payments, duty reconciliation, a

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🏢 LBK, Chartered Accountants
📍 India