Location Harkesh: Nagar, Okhla, New Delhi

Industry IT Hardware: – National & International Sales (Computer Peripherals & Accessories)

Experience: 3–5 years

Employment Type: Full-Time

Department: Director's Office / Operations & Coordination

Working Days: Monday to Saturday

Working Hours: 10 AM to 7 PM

About Us

_________________________________________________________________________________________________________________

Matrix Info Systems Pvt. Ltd. is an IT hardware company dealing in computer peripherals, and accessories, with a strong presence across India and international markets.

About the Role

· We are looking for an experienced Executive Assistant to the Director who can seamlessly manage both executive support and operational coordination.

· This is not a purely administrative role — the person will act as a single point of coordination between the Director's office and various departments including Production, Sales, and Operations, ensuring smooth execution of the Director's schedule and cross-functional priorities.

· Candidates with prior experience in the IT hardware / electronics / IT peripherals industry, especially in fast-paced, sales-driven B2B environments, will be preferred.

Key Responsibilities

Executive Support

· Manage the Director's calendar, appointments, and daily schedule.

· Arrange national and international meetings, documentation, and follow-ups.

· Handle flight bookings, hotel reservations, and complete domestic and international travel itineraries.

· Draft, proofread, and manage correspondence, reports, and presentations on behalf of the Director.

Operational Coordination

· Coordinate with Production, Sales, Operations,



and other departments to track deliverables and follow up on action items on the Director's behalf.

· Support production management coordination by liaising between departments to ensure timelines are met.

· Plan and execute internal and external events such as client meetings, conferences, team events, and dealer/distributor meets.

· Maintain MIS and trackers for ongoing projects, approvals, and pending action items.

General

· Maintain confidentiality of sensitive business and strategic information.

· Prepare meeting agendas and minutes, and ensure timely circulation and follow-up.

· Handle ad-hoc administrative and operational tasks as required by the Director's office.

Requirements

Must Have

· Proven experience as an Executive Assistant / Executive Coordinator supporting senior leadership at Director level.

· Strong experience in domestic and international travel and visa documentation coordination.

· Excellent written and verbal communication skills in English and Hindi.

· Robust MS Office skills, including Excel, PowerPoint, and Outlook.

· Ability to multitask and coordinate with multiple departments simultaneously.

Good to Have

· Prior experience in the IT hardware / electronics / IT peripherals industry.

· Experience with event planning and execution, including corporate events, dealer meets, and exhibitions.

· Exposure to production or operations coordination in a manufacturing or trading setup.

Qualification

_________________________________________________________________________________________________________________

Graduate / Postgraduate in any stream; a background in Business Administration is preferred.

How to Apply

Interested candidates can share their updated resume with the HR Team.

Name: Kumkum

Email: [email protected]

Phone/WhatsApp: (phone hidden)

📌 Executive Assistant To Director – Operations & Coordination (New Delhi)
🏢 Matrix Infosystems
📍 New Delhi