Role OverviewWe are looking for a detail-oriented and responsible Accounts Executive who can manage day-to-day accounting activities along with logistics coordination, vendor management, reimbursements, and internal operational coordination. The role requires strong ownership, follow-up ability, accuracy, and coordination across multiple departments.

- Key Responsibilities1. Accounting & Financial OperationsMaintain daily accounting entries, including sales, purchases, expenses, receipts, and payments.
- Prepare and verify invoices, purchase records, payment vouchers, and supporting documents.
- Manage accounts payable and receivable records.
- Track customer payments, outstanding amounts, and vendor dues.
- Perform regular bank reconciliation and maintain accurate transaction records.
- Maintain petty cash and day-to-day expense records.
- Coordinate with the CA/accounting team for GST, TDS, statutory documentation, and financial records.
- Prepare periodic MIS and reports related to expenses, payments, receivables, and payables.
- 2. Vendor ManagementMaintain complete vendor records, including invoices, purchase orders, payment status, and outstanding balances.
- Coordinate with vendors for invoices, quotations, pending supplies, replacements, and documentation.
- Track vendor payment schedules and ensure timely submission for approval.
- Reconcile vendor statements and identify discrepancies.
- Maintain proper documentation of all purchases and vendor transactions.
- 3. Logistics & Dispatch CoordinationCoordinate product dispatches with logistics and courier partners.
- Ensure proper documentation for inward and outward material movement.
- Track shipments and coordinate delivery status with customers, dealers, and internal teams.
- Maintain dispatch records, courier details, PODs, and shipment-related expenses.




- Coordinate with the warehouse and operations team for product availability and dispatch readiness.
- Handle logistics-related discrepancies, delays, damages, and replacement coordination.
- 4. Reimbursement ManagementCollect and verify employee reimbursement claims along with bills and supporting documents.
- Ensure claims are submitted as per company policy and approval requirements.
- Maintain reimbursement trackers and pending payment records.
- Coordinate with management for approvals and timely processing.
- Prepare monthly reimbursement summaries.
- 5. Internal Coordination & Follow-UpCoordinate closely with Sales, Operations, Installation, Warehouse, and Management teams.
- Track pending payments, dispatches, vendor requirements, and operational actions.
- Ensure all relevant documents and records are updated and available when required.
- Follow up with internal and external stakeholders to close pending tasks.
- Maintain structured trackers for critical operational and financial activities.
- Key Skills RequiredStrong knowledge of accounting principles and bookkeeping.
- Working knowledge of Tally / Zoho Books / accounting software.
- Good understanding of GST, invoicing, vendor payments, and bank reconciliation.
- Strong Excel and reporting skills.
- Excellent follow-up and coordination ability.
- Ability to manage multiple responsibilities with accuracy.
- Strong documentation and record-management skills.
- Preferred QualificationB.Com, M.Com, or relevant Finance/Accounting qualification.
- 1–3 years of experience in accounting and operational coordination preferred.
- Key AttributesHigh attention to detail and accuracy.
- Robust ownership and accountability.
- Proactive follow-up approach.
- Ability to work in a fast-paced startup environment.
- Good communication and coordination skills.

📌 Accounts & Finance Executive (Pune)
🏢 Heseos Technology Private
📍 Pune