Job Description Role Overview
n We are looking for a dynamic and detail-oriented Event Production & Operations Executive with 1–2 years of experience in an event agency, with hands-on exposure to managing large-scale events with a footfall of around 500 attendees.
n Key Responsibilities
n 1. End-to-End Event Production
n n Plan, coordinate, and execute events from pre-event planning through post-event closure.
n Prepare event execution plans, production schedules, checklists, timelines, and run-of-show documents.
n Coordinate event requirements including stage setup, branding, fabrication, décor, AV, lighting, sound, LED screens, furniture, signage, and other production elements.
n Conduct venue/site visits and ensure readiness before the event.
n Coordinate setup, rehearsals, technical checks, live execution, and dismantling.
n n 2. On-Ground Event Execution
n n Take ownership of on-ground event operations and ensure smooth execution.
n Manage events with a footfall of approximately 500 attendees.
n Coordinate guest registration, seating, hospitality, crowd movement, event flow, and other operational requirements.
n Ensure all event elements are executed as per approved plans, timelines, and quality standards.
n Handle last-minute challenges and resolve operational issues effectively during events.
n n 3. Vendor Coordination & Management
n n Coordinate with event agencies, fabricators, decorators, AV vendors, caterers, photographers, security, logistics partners, and other service providers.
n Obtain quotations and coordinate with vendors for timely delivery of materials and services.
n Monitor vendor performance, quality, timelines, and adherence to agreed deliverables.
n Coordinate vendor documentation, work orders, invoices, and payment follow-ups with relevant internal teams.




n Build and maintain strong relationships with event production vendors.
n n 4. Event Planning & Logistics
n n Coordinate venue requirements, permissions, manpower, transportation, hospitality, equipment, and other logistical arrangements.
n Develop detailed event checklists and ensure timely completion of all pre-event activities.
n Coordinate with internal stakeholders to understand event objectives and requirements.
n Ensure all event-related materials and assets are available at the venue as per schedule.
n n 5. Real Estate Events
n n Support execution of project launches, customer events, channel partner meets, broker meets, sales activations, property exhibitions, experience centre events, investor meets, and other corporate/brand events.
n Coordinate with Sales, Marketing, Brand, Projects, and other teams for project-specific event requirements.
n Ensure project branding and customer experience are executed as per approved guidelines.
n n 6. Budget & Commercial Coordination
n n Assist in preparing event budgets and tracking expenses.
n Obtain and compare vendor quotations and support negotiations.
n Monitor event expenditure against approved budgets.
n Coordinate with Procurement and Finance teams for work orders, invoices, advances, and payment closures.
n Identify opportunities for cost optimization without compromising event quality.
n n 7. Post-Event Activities




n n Coordinate event dismantling and ensure proper handling/return of materials and assets.
n Verify vendor deliverables and support invoice closure.
n Prepare post-event reports covering attendance, expenditure, vendor performance, and key learnings.
n Maintain event-related documentation, photographs, videos, vendor details, and other records.
n n Required Skills & Competencies
n n Hands-on experience in event production and operations.
n Experience working with an event management/experiential marketing agency.
n Experience handling events with 500+ attendees will be preferred.
n Strong vendor coordination and negotiation skills.
n Good understanding of stage, fabrication, branding, AV, sound, lighting, décor, and event setup.
n Robust on-ground execution and problem-solving skills.
n Excellent coordination and communication skills.
n Ability to work under pressure and manage tight timelines.
n Strong attention to detail and ownership of deliverables.
n Willingness to travel to project sites and work flexible hours, including weekends when events require.
n n Educational Qualification
n n Bachelor's degree in Event Management, Marketing, Hospitality, Communications, Business Administration, or a related discipline.
n n Preferred Candidate Profile
n n 1–2 years of relevant experience, preferably with an event management/experiential marketing agency.
n Hands-on experience in end-to-end event production and execution.
n Proven exposure to managing large-scale events with approximately 500 attendees.
n Strong understanding of vendor management, production planning, logistics, and on-ground operations.
n Candidates with experience in real estate, luxury events, corporate events, brand activations, or experiential marketing will be preferred.
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📌 Event Production & Operations Executive (Bengaluru)
🏢 Century Real Estate
📍 Bengaluru