Key Responsibilities

- Daily Schedule & Appointments: Manage the daily calendar, appointments, meetings, reminders, and priorities of senior management.

- Phone Calls & WhatsApp Coordination: Handle and coordinate phone calls, WhatsApp communication, messages, and follow-ups professionally and promptly.

- Meeting Preparation: Coordinate meeting schedules, prepare required documents and information, arrange meeting logistics, and ensure timely follow-up on action points.

- Letters, Applications & Emails: Draft, prepare, and coordinate official letters, applications, emails, notices, and other correspondence as required.

- Government & Municipal Follow-ups: Coordinate and follow up with government departments, municipal authorities, local offices, and other external agencies for official matters.

- Event & Programme Coordination: Assist in planning and coordinating meetings, official Programmes, functions, events, and other activities involving management.

- Social Media Coordination: Coordinate with the social media/communications team regarding content, updates, events, photographs, announcements, and other management-related requirements.

- Travel & Visit Planning: Plan and coordinate local and outstation travel, site visits, appointments, transportation, accommodation, and related arrangements.

- Confidential Matters: Handle sensitive and confidential information, documents, communications, and management-related matters with a high degree of discretion.

- Follow-up & Coordination:



Maintain regular follow-ups with internal departments, employees, vendors, consultants, government officials, and other stakeholders.

- Documentation: Maintain organized records of important documents, correspondence, appointments, meetings, and follow-up activities.

- Occasional Availability: Be available outside regular working hours, including evenings, weekends, or holidays, when required for urgent or management-related matters.

Requirements

Required Skills & Competencies

- Excellent verbal and written communication skills.

- Strong organizational and time-management abilities.

- Good follow-up and coordination skills.

- Proficiency in MS Office, email, WhatsApp, Google Calendar, and other office applications.

- Ability to draft skilled letters, applications, and emails.

- Good interpersonal and relationship-management skills.

- Ability to work under pressure and manage multiple priorities.

- High level of confidentiality, integrity, and professionalism.

- Flexible and willing to travel when required.

Educational Qualification

Graduate in any discipline. Candidates with qualifications in Business Administration, Management, Commerce, or a related field will be preferred.

Experience

2–5 years of relevant experience as a Personal Assistant, Executive Assistant, Administrative Executive, Office Coordinator, or in a similar role.

Advantages

Pay: ₹ 30,000.00 - ₹ 40,000.00 per month

📌 Personal Assistant to Managing director (Panvel)
🏢 Suncorp Solutions
📍 Panvel