Job Description n Position Title
n n Executive Secretary to Director
n n Reporting T
n n oDirecto
n n rLocatio
n n nHO, Kolkat
n n a Job Purpo
n n seTo provide high-level administrative, secretarial, and executive support to the Director by managing schedules, coordinating communications, handling confidential information, organizing meetings, and ensuring smooth day-to-day operations of the Director's offic
n n e. Key Responsibilit
n n iesExecutive Supp
n n ortManage and maintain the Director's calendar, appointments, meetings, and travel schedul
n es.Screen and prioritize incoming calls, emails, and corresponden
n ce.Draft, prepare, and review letters, reports, presentations, and other business documen
n ts.Act as the primary point of contact between the Director and internal/external stakeholde
n rs.Follow up on action items and ensure timely completion of assigned tas
n n ks.Meeting Coordinat
n n ionOrganize and coordinate meetings, conferences, board meetings, and business revie
n ws.Prepare meeting agendas, presentations, and meeting materia
n ls.Record minutes of meetings and circulate action points to concerned stakeholde
n rs.Track pending tasks and ensure closure within deadlin
n n es.Travel & Event Managem
n n entArrange domestic and international travel, including flights, accommodations, and transportati
n on.Prepare travel itineraries and expense repor
n ts.Coordinate business events, leadership meetings, and corporate functions as requir
n n ed.Administrative Managem
n n entMaintain confidential records, files, and documentati
n on.Manage office correspondence and document control syste
n ms.Handle reimbursement claims, bills, and administrative expenses related to the Director's offi




n ce.Ensure effective coordination between departments for business requiremen
n n ts.Communication & Stakeholder Managem
n n entLiaise with senior management, clients, vendors, government bodies, and business partne
n rs.Maintain professionalism and confidentiality in all interactio
n ns.Support the Director in managing key business relationshi
n n ps.MIS & Report
n n ingPrepare periodic MIS reports, dashboards, and business summari
n es.Monitor critical deadlines and provide timely reminders to the Direct
n or.Assist in data compilation, analysis, and presentation preparati
n n on.
n Required Qualificat
n n ionsBachelor's Degree in Business Administration, Commerce, Management, or related fi
n eld.MBA/PGDM prefer
n n red.
n Exper
n n ience5–10 years of experience as Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting senior leadership/direc
n n tors.
n Required Skills & Compet
n n enciesExcellent written and verbal communication s
n kills.Strong organizational and time-management abil
n ities.High level of discretion and confidenti
n ality.Proficiency in Microsoft Office (Word, Excel, PowerPoint, Out
n look).Ability to multitask and meet tight dead
n lines.Strong interpersonal and stakeholder management s
n kills.Skilled appearance and business etiq
n uette.Excellent follow-up and coordination s
n kills.Ability to prepare reports, presentations, and business correspondence independ
n n ently.
n Key Performance Indicators
n n (KPIs)Calendar and meeting management effi
n ciency.Timely closure of action
n items.Accuracy and quality of documen
n travel and event coordi
n satisfaction and responsi
n veness.Confidentiality and compliance adh
n erence.

📌 Executive Secretary (Kolkata)
🏢 Shyam Steel Industries
📍 Kolkata