Job Description Role Summary
n We are looking for a highly responsible and ownership-driven Senior Office Admin to lead the day-to-day administration and facility operations of the office. This role requires someone who can independently manage office operations, coordinate with multiple stakeholders, drive timely execution, and ensure a seamless workplace experience for employees.
n Key Responsibilities
n Office & Facility Management
n n Take end-to-end ownership of office administration and daily operations.
n Ensure office infrastructure, workstations, meeting rooms, pantry, housekeeping, and common areas are always operational and well maintained.
n Coordinate office maintenance, repairs, electrical, internet, AC, security, and other facility requirements.
n Conduct regular office inspections and proactively resolve operational issues.
n n Vendor Management
n n Manage relationships with housekeeping, security, internet, maintenance, travel, courier, and other service vendors.
n Negotiate pricing, monitor service quality, renew contracts, and ensure SLA adherence.
n Track vendor invoices, payments, AMCs, and documentation.
n n Employee Experience & Administration
n n Ensure seamless onboarding readiness, including workspace, access cards, seating, and office requirements.
n Support office events, employee engagement activities, celebrations, and internal logistics.
n Handle travel bookings, accommodation, courier management, and other administrative support.
n n Process & Compliance
n n Develop and improve office administration processes and SOPs.




n Maintain all administrative records, licenses, vendor documents, and compliance-related documentation.
n Ensure workplace safety, cleanliness, and adherence to company standards.
n n Ownership & Coordination
n n Act as the single point of contact for office administration and facilities.
n Coordinate with HR, IT, Finance, and other teams to ensure smooth execution of administrative requirements.
n Track all pending tasks, follow up with stakeholders, and ensure timely closure.
n Identify operational gaps and implement process improvements to enhance efficiency and employee experience.
n n Requirements
n n 2-3 years of experience in Office Administration, Facilities, or Workplace Operations.
n Strong experience managing vendors, facilities, and office infrastructure.
n Good understanding of procurement, inventory, and office budgeting.
n Excellent coordination, negotiation, and stakeholder management skills.
n Strong proficiency in MS Excel/Google Sheets and administrative documentation.
n Ability to manage multiple priorities independently in a rapid-paced environment.
n n What We're Looking For
n n Strong ownership mindset with a "problem solved" approach.
n Excellent follow-up and execution skills.
n High attention to detail and operational discipline.
n Ability to anticipate issues before they impact employees.
n Comfortable handling multiple stakeholders and vendors simultaneously.
n Someone who takes complete accountability for office administration and continuously drives operational excellence.
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📌 Office Admin (Bengaluru)
🏢 Primetrace
📍 Bengaluru