Job Type: Full-time, Part time

Job Title: Virtual Assistant (AI-Savvy) – Global Leadership Coaching BusinessAbout UsWe are a fast-growing global leadership coaching and transformation company led by a globally recognized CXO Leadership Coach, TEDx Speaker, and Top Leadership Coach in India.At CXOhive.com we aim to help Leaders, teams and organisations get 10x results in all areas of Leadership and Growth. We offer Executive and Leadership coaching The Global CXO Accelerator is a part of CXOhive.com and is aimed more at Mid career leadersThe mission is to help mid-career professionals and leaders across the world become Global CXOs, achieve ₹1Cr+ careers, and build holistic success combining science, strategy, and Indian wisdom.We operate at the intersection of:Executive and Leadership CoachingCareer TransformationDigital Learning & ContentGlobal Community BuildingRole OverviewWe are looking for a highly dependable, AI-savvy, full-time Virtual Assistant who can act as a right hand to the founder, manage end-to-end operations, and ensure a seamless experience for our global community.This is NOT a basic VA role.This role requires customer handling ability , being tech savvy , Ai enabled , ownership, maturity, discretion, and execution excellence.As a full time resource you are expected to contribute to all initiatives new and existing within the working hours. Ability and Open ness to learn quickly is important as AI has opened up a whole new world of opportunities Working HoursMonday to Friday: 10:00 AM – 7:30 PM (45-minute lunch break) approx 9 hrs ( flexible ) Saturday: 825 am to 525 pm ( I have a session starting at 830 am every morning ) 6 days/week commitment_________________________________________________________Salary is negotiable and based on experience and ability to handle these tasks Broad Key Responsibilities1. Customer Experience & SupportOnboard new customers into programs and communitiesProvide access to Learning Management Systems (Tagmango LMS currently but could change in future)Handle customer queries via email and support channelsManage testimonials and feedback collectionSupport webinar and event participants (Zoom, WhatsApp groups)2. Learning Management System (LMS) ManagementUpload and manage courses on platforms like TagMango / LMS toolsUpload videos (YouTube/Vimeo downloads) into LMSCreate course thumbnails and structure modulesEnsure smooth user access and experience3. Email Marketing & AutomationManage email systems like ConvertKitCreate and send newslettersSegment audiences and update listsExecute automated email sequencesHandle both customer and non-customer communication4. Content & Design ExecutionCreate social media creatives using CanvaDesign:ThumbnailsNewsletter coversSocial media postsBrochures & bookletsRebrand existing assets (slides, PDFs, workbooks, books, JPEGs)5. Social Media & Growth SupportPost content across:LinkedInInstagramFacebookTwitter (X)Youtube ( upload videos , seo ,create thumbnails )Podcasts (( upload videos ,



seo ,create thumbnails )WhatsApp Marketing ( create jpegs , manage and post content )Create LinkedIn posts (text, carousels, articles)Send connection requests to relevant professionalsAssist with content planning from releases and campaigns6. Content Creation & RepurposingCreate:PowerPoint presentationsWorkbooks & worksheetsQuizzes & Google FormsEbooks and articlesConvert documents into slidesCreate summaries of HBR-style articlesPrepare content for newsletters and social media7. Webinar & Event OperationsManage Zoom sessions (especially Saturday sessions)Send WhatsApp invites and remindersCoordinate participants and accessSupport live sessions execution8. Marketing & Growth ExecutionPost ads across platformsAssist in SEO reportingPrepare competitor research documentsCompile content from websites and industry leadersSupport funnel execution (webinars, landing pages, campaigns)9. Administrative & Operational ExcellenceMaintain strict confidentiality of all business dataManage files, drives, and internal systems securelyCreate QR codes, upload media assets, manage digital workflowsAssist founder with day-to-day execution tasks10. You Tube Creation of thumbnails , optimisation of videos with seo , competitive research and release of videos 11, Whatsapp Creative design and Automation Design creative of jpegs and messages . Knowing how to use AI senzy or any other tool is an advantage ( willingness to learn ) Ideal Candidate ProfileIdeally Prior experience working with a Coach / Trainer / Consultant ideally but if you have customer and marketing exposure then working with another founder and marketing basics is also ok Strong understanding of Customer interaction and Digital marketing basicsSomeone who wants to work full time and is fully committed to this role Experience with:LMS platforms ( tag mango preferred or any other )Email marketing tools ( convert kit preferred ) Social media ( all channels , linkedin, Insta, FB , X ( twitter ) Youtube Thumbnails , seo Basic ( audio and Video editing )Podcasting support ( design of channel , upload , optimising ) Fluent in English and conversational ability in Hindi preferably or a south indian language High level of trustworthiness and discretionNot looking for those who think they can free lance on the side during the 8 hours of work as it is fast paced AI & Tech ReadinessComfortable using AI tools ( chat gpt , Claude , gamma,canva ) for:Copywriting and emails Content creation/presentationResearchProductivityAbility to learn and adopt new tools and skills quicklyPersonal AttributesMature, responsible,



and proactive to deal with customers and keep them happy Strong attention to detailExecution-focused (gets things done without follow-ups)Organized and process-drivenCalm under pressureHigh growth and ownership mindsetIndependant worker. Needs low supervision and definitely not high maintenance in term of attention, emotions and assurance What This Role Is NOTideally Not for some who wants to work part-time or temporary freelance roleNot suitable for freshersNot for someone who is unwilling to learn AI or any other new skill Not for someone who cannot talk or handle customers ( someone who is low on patience or abrupt or rude )Not for someone who goes only by a job description . During the working hours you should be willing to learn and do anything for the business Growth OpportunityThis role offers:Exposure to global leadership coaching businessDirect work with a top leadership coachLearning in:Executive brandingDigital business buildingAI-enabled operationsPotential to grow into:Operations ManagerMarketing LeadProgram ManagerHow to Apply : Kindly apply to Please include:Your experience working with a coach or similar business or similar role or 2 Tools and platforms you have used ( In AI , LMS, email, design)3 Examples of your best work if you would like to share Social media workDesigns4 A short note on why you are the right fit for this role5 Salary : Flexible in line with the market and based on actual capabilityEmail : . Do not use instant reply feature of linkedin2 Share your hourly rate or Salary expectations on the basis of work done 3 Your contact details 4 Apply only if you a minimum of 50% of the capability and are willing to learn the rest ( Training courses available ) Final NoteWe are building a high-performance, high-trust environment. If you are someone who wants to work closely with a visionary leader and grow rapidly — this is for you.How to Apply : Kindly apply to Some more specifics and granular tasks belowCreating thumbnails for courses in LMSDownloading Youtube Videos and uploaded in LMSSocial media posting (Linkedin, whatsapp, twitter, facebook and Instagram)Newsletter creation and Cover image for the newsletterproofreading and editing the DocumentsCreating slides of docsPPT creationMaking slides Whatsapp invites for webinar sessionsAssisting members through support group mailQR Code creationEmails for getting testimonials and addressing support related queriesSEO Report Analysis Linkedin Activity (sending connection requests for relevant members)Linkedin posts (jpegs, slides, Article)EbookHBR Articles download Preparing list of social media content from releases Booklet Creationposting AD on social media - Linkedin, whatsapp, twitter, instagram and facebookPreparing word docs of websites Rebranding docs, worksheets, slides, workbooksRebranding Jpegs, Rebranding booksWorking on WebsitesAttending sessions and taking relevant screenshots and rebranding themSharing ebook on whatsapp groups

📌 Virtual Assistant (Jharkhand)
🏢 CXOhive
📍 Jharkhand