Key Responsibilities
Manage visitors and ensure meetings are conducted efficiently and professionally
Manage the MDs daily calendar, appointments, meetings, site visits and travel schedule.
Screen calls, emails and messages, and prioritize matters requiring the MDs attention.
Coordinate meetings with senior management, architects, consultants, contractors, clients and government authorities.
Take minutes of meetings and ensure timely follow-up on action points.
Maintain a structured follow-up system for commitments, decisions and pending tasks across departments.
Track significant project milestones, approvals, deadlines and deliverables and highlight delays or issues.
Follow up with external consultants, architects, contractors, vendors and other stakeholders as instructed by the MD.
Maintain a daily priority list and provide the MD with reminders and updates.
Act as a central communication link between the MD and internal/external departments.
Handle urgent assignments and provide proactive administrative and coordination support as required.
Desired Skills & Qualifications




Excellent verbal and written communication skills in English; Hindi and Marathi preferred.
Robust organisational, coordination and time-management skills.
Excellent proficiency in MS Office, especially Word, google searching and e mailing
High level of confidentiality, maturity and professional integrity.
Strong follow-up skills and ability to work under pressure.
Ability to multitask and independently manage priorities.
Professional appearance and excellent interpersonal skills.
Experience in the real estate/construction industry would be an advantage.
Preferably 37 years of experience supporting senior management or business leaders.

Personal Attributes
Proactive and highly organised.
Detail-oriented with excellent follow-up.
Calm, dependable and solution-oriented.
Able to handle confidential and sensitive situations.
Assertive enough to follow up with senior team members while maintaining professionalism.
Adaptable with working hours when important meetings, travel or project requirements demand it.

📌 Personal Assistant To Director Pune
🏢 Prime Estates
📍 Pune