Role & responsibilities

To manage the front office and reception area efficiently, provide skilled assistance to visitors and employees, handle incoming calls and correspondence, and support day-to-day administrative activities while maintaining a skilled image of the organization.

A. Front Desk & Reception Management
Welcome and greet visitors, clients, vendors, consultants and other guests professionally.
Maintain the visitor entry and exit records.
Coordinate visitor appointments with the concerned employee/department.
Ensure visitors are guided appropriately and provided necessary assistance.
Maintain cleanliness, discipline and qualified appearance of the reception area.
Handle incoming and outgoing calls and direct them to the appropriate person.
Take and convey messages accurately when employees are unavailable.

B. Administrative Support
Receive, sort and distribute incoming courier, postal mail and documents.
Coordinate outgoing courier and dispatch activities.
Maintain records of courier, parcels, documents and other office communications.




Assist HR/Admin in maintaining office-related registers and records.
Coordinate meeting room bookings and arrangements.
Support preparation of meeting rooms, refreshments and other requirements for meetings.
Assist in arranging travel, accommodation or transportation requirements whenever assigned.
Coordinate with housekeeping, security, pantry and other support staff as required.

C. Employee Support
Assist employees with basic administrative requirements.
Coordinate with HR/Admin for employee-related documents and communication.
Support employee onboarding activities such as document collection, ID cards, seating arrangements and other basic requirements.
Assist in organizing employee engagement activities, meetings and office events.

D. Communication & Coordination
Maintain professional communication with clients, visitors, vendors and employees.
Coordinate wit

📌 Front Office Executive Bengaluru (India)
🏢 Formist Realty
📍 India