Role & responsibilities
Checking Mails
Mail has to be check consistently
Forward Mails to Concern person or department (Finance, HR, Coordinators & Admission)
Leave, Appointments or any student's issues received from parents should update in ICMS
Checking available messages in ICMS & Complete the mails and update bulk issue completed status
Call Management
Note down the requirements of Parents or Staffs and inform to concern person
Most importantly, note down the information regarding Earlier pickup of students and inform to Transport Manager and class teacher on time.
Note down the Pickup & Drop location changes based on parent request and inform to transport
Candidates / Admission walk in or calls, inform to HR / Admission team
Confirmation calls for Fest (Sports & Arts) as per the concern teacher request
Finance
Receive payment for Pre-registration, Recent Registration and Term Fees.
Should check the payment deduction of students like Lunch, Egg and Transport Fees before collecting the fees
Make payment acknowledgement receipt
Updated Cash,



Cheque and DD details in Finance report book
Handover the collection of Cash, Cheque and DD to the Finance Manager at the End of the day
Once received the fees receipt, update the section and handover to the students
Miscellaneous
Ensure reception area neat and clean
Ensure all resources are in working condition. If not inform to IT/Maintenance team
Note down the interview candidates, instruct them to update employment details in online, get the required documents and inform to HR Manager
Note down the Current Admission candidates and inform to Admission Manager / Coordinator
Received courier and maintain inward list
Prepare Sign-up sheets for PTM/SLC
Prepare individual timeslot circular and handover hard copy to respective class teacher
Ensure availability of mobile attendance at morning and evening in front office and updating the name list every month
List out the stu

📌 Front Office Executive Chennai
🏢 Indian Public School
📍 Chennai