We are looking for an organized and detail-oriented Vendor Management Executive to oversee vendor-related activities and support the sourcing process. This role involves managing documentation, tracking deliverables, coordinating with internal teams, and ensuring smooth operational flow.

Vendor Management:
Identify, evaluate, and onboard vendors for Recruitment services (India and US), US SME sourcing, freelancer talent pools, and project-based outsourcing.
Manage contract negotiations, rate finalizations, and Service Level Agreement (SLA) definitions.
Track vendor performance, quality of submissions, and fulfillment timelines.
Maintain a live vendor database, contract repository, rate cards, and engagement trackers.
Coordinate closely with the US Sourcing Team to align on talent needs.
Support pricing discussions, RFP/RFQ processes, and build scalable sourcing pipelines.
Present regular vendor performance reports, dashboards, and procurement health metrics to leadership
Invoicing & Financial Coordination
Manage vendor invoices, verify accuracy,



and ensure timely processing.
Maintain invoice trackers and reconcile discrepancies. Coordinate with Finance for approvals and payment follow-ups.
Statement of Work (SOW) Management
Create, review, and maintain Statements of Work and related documentation.
Track SOW timelines, extensions, renewals, and closures. Ensure compliance with internal policies and governance standards.
Tracking & Reporting

Maintain trackers for vendor activity, deliverables, and project status.

Generate periodic reports (weekly/monthly) for leadership and sourcing teams.

Monitor contract expiration dates, project progress, and resource utilization. 5. Database & Documentation Maintenance

Maintain accurate databases related to vendors, agreements, and project records.

Ensure data integrity and timely updates in internal systems/tools.

Organize and store documents for audit readiness. 6. Coordination & Stakehol

📌 Vendor Management Executive Mumbai (India)
🏢 Hurix
📍 India