Job Title: Executive Assistant to Managing Director

Location: Delhi, NCR (with occasional travel across India)
Company: HALCYON INDUSTRIES PVT. LTD.
Industry: HVAC Contracting / MEP Projects
Reports To: Founder & Director

Position Overview

Key Responsibilities
Executive Support:
Manage the Managing Director’s calendar, appointments, meetings, and travel arrangements.
Prepare meeting agendas, minutes, and presentations as required.
Maintain confidentiality and handle sensitive information with professionalism.
Coordinate between internal departments and project sites to ensure timely updates and reporting.
Communication & Coordination:
Act as a point of contact between the MD and clients, vendors, and internal teams.
Draft, review, and manage correspondence, reports, and official documents.
Follow up on key action points and ensure deliverables are met as per deadlines.
Support communication with project teams across various locations PAN India.
Project & Operations Support:
Assist the MD in monitoring project progress, budgets,



and key milestones.
Prepare status reports and MIS updates for management review.
Coordinate with project managers, procurement, and finance teams for project documentation.
Administrative & Office Management:
Handle expense reports, reimbursements, and other administrative requirements.
Support in organizing reviews, site visits, and client meetings.
Maintain digital and physical filing systems for key business documents.
Strategic & Business Support:
Conduct research, data compilation, and analysis to support business decisions.
Assist in tender preparation, vendor evaluation, and client proposal coordination when required.
Contribute to internal process improvements and efficiency initiatives.

Key Skills & Competencies
Excellent communication and interpersonal skills (written and verbal).
Solid organizational and time management abilities.
High level of integrity, confidentia

📌 Executive Assistant To Managing Director Delhi
🏢 Halcyon Technologies
📍 Delhi