Job Summary
A minimum of 5 years as an EA at the executive level, preferably within a professional services setting
Positive organizational skills and basic commercial business intelligence are essential
Previous search firm and/or office administration are a plus
The ideal candidate will be a role model for members of the administrative staff and have a track record that displays collaboration expertise and a working style that ensures that mutual interests of all parties are met
He or she is the trusted and respected right arm to the executive
Project management experience is a plus

Responsibilities:
Supporting the Assignment Process
Arranging client (CXOs) and candidate meetings
Interaction with clients / candidates / overseas offices
Travel arrangement (international and domestic)
Helping ensure the necessary documentation/ paperwork is in order (Visas, letter of invitation, etc.)
Hotel reservations
Arranging local transportation
Interacting with other EZ offices globally for support as required




Drafting and sending off internal communication / memos etc. as required by the Consultant he/ she is working with.

Database Management
Adhering to protocols and processes related to EZ proprietary database.
Update the database with accurate and timely information.
Generating high quality documents from the system
Robust process discipline - must know how to use the system and use it in conformance with minimum standards.

Documentation
Preparing client ready documents (assignment related and or lead related)
Adept in Word, PowerPoint and Excel. Deliver to pre-determined deadlines.

Administrative
Arranges all scheduling, including but not limited to candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing.
Manages a complex calendar and prioritize meetings/calls as needed.
Arranges and coordinates complex and detaile

📌 Executive Assistant Gurugram
🏢 Egon Zehnder
📍 Gurugram