Job Description

About the Role

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We are looking for an Event Planner – Sales & Site Events to plan, coordinate, and execute customer-focused events at Cityplots project sites.

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The person will be responsible for planning sales events, site visits, customer engagement activities, property launch events, weekend events, and promotional activities that generate walk-ins and support the sales team in converting prospects into customers.

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Key Responsibilities

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Event Planning & Execution

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- Plan and execute sales events at Cityplots project sites.

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- Organize weekend events, property launches, customer meets, family events, and promotional activities.

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- Create event concepts and themes that attract potential customers.

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- Prepare event schedules, activity plans, manpower requirements, and budgets.

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- Coordinate with vendors for catering, decoration, branding, entertainment, AV, photography, and other event requirements.

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- Ensure events are executed professionally and on time.

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Sales & Lead Generation

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- Work closely with the Sales Team to plan events based on sales targets and project requirements.

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- Design events that generate qualified leads and site visits.

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- Plan customer engagement activities to increase walk-ins and enquiries.

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- Coordinate with the sales team for lead follow-up after every event.

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- Track event-generated leads, site visits, bookings, and conversions.

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Site Event Management

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- Take complete ownership of event execution at project sites.

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- Coordinate site readiness, branding, customer reception, refreshments, activities, and guest experience.

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- Ensure the site is presentable and event-ready before customers arrive.

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- Handle on-ground issues and ensure smooth customer experience.

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Marketing Coordination

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- Coordinate with the Digital Marketing and Creative Teams for event promotions.

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- Support Whats App, social media, SMS, email, and other promotional campaigns.

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- Provide requirements for event posters, invitations, standees, banners, and other marketing materials.

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- Coordinate photography and video coverage for key events.

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Vendor & Budget Management

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- Identify and coordinate with event vendors and service providers.

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- Negotiate pricing and ensure cost-effective event execution.

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- Maintain event budgets and control unnecessary expenses.

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- Ensure vendors deliver as per agreed timelines and quality standards.

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📌 Junior Event Planner / Coordinator (Coimbatore)
🏢 Cityplots
📍 Coimbatore