We are looking for a sharp, organized, and tech-friendly Personal Assistant who can help manage the owner’s daily workflow across multiple businesses.

This role is heavily focused on:

- Coordination
- Reporting
- Task management
- Team follow-ups
- Notion workspace management
- Daily operational organization

The ideal candidate should be comfortable working on computers, learning systems quickly, and handling communication between the owner and small operational teams.

This is not a traditional assistant role.
We are looking for someone who can become the owner’s operational support system.

Core Responsibilities1. Daily Owner Coordination

- Manage the owner’s daily task list and schedule
- Organize meetings, reminders, and follow-ups
- Track pending work and ensure execution
- Help prioritize operational tasks for the day

2. Notion & System Management

- Maintain and update Notion dashboards and workspaces
- Update daily trackers, SOPs, reporting sheets, and task boards
- Help organize company systems digitally
- Coordinate reporting structures within Notion
- Ensure team members are updating assigned tasks properly

3. Team Reporting & Follow-Up

- Coordinate with supervisors and small teams directly reporting to the owner
- Collect and consolidate daily reports from different departments
- Prepare clean daily summaries for the owner
- Follow up on incomplete work and pending issues
- Escalate important operational matters quickly

4. Documentation & Reporting

- Maintain reports in:
- Notion
- Google Sheets
- Microsoft Excel
- Organize files, operational records, and task trackers




- Maintain structured documentation for business operations

5. Communication & Coordination

- Handle operational communication professionally
- Coordinate internally with staff and supervisors
- Draft messages, updates, meeting notes, and task summaries
- Ensure information flows properly between teams

Skills RequiredTechnical Skills

- Strong computer skills
- Good understanding of:
- Notion (very important)
- Google Sheets
- Microsoft Excel
- WhatsApp communication
- Google Drive & documents

Personal Skills

- Fast learner
- Highly organized
- Strong follow-up ability
- Valuable communication skills
- Ability to work in a fast-moving environment
- Problem-solving mindset
- Attention to detail

Preferred Candidate

We are specifically looking for:

- A young and energetic person
- Someone sharp and proactive
- Comfortable with technology and systems
- Interested in learning business operations
- Able to take ownership and responsibility
- Someone who can grow with the businesses long term

Experience

- Freshers with strong computer skills and discipline can apply
- Experience in coordination, operations, admin, or reporting roles is a plus

Work Environment

You will work closely with the business owner across multiple businesses and departments.
The role requires:

- Speed
- Accountability
- Strong coordination
- Daily reporting discipline
- Continuous learning

Performance Will Be Judged On

- Reporting accuracy
- Task follow-up quality
- System organization
- Team coordination
- Communication discipline
- Ability to reduce operational load from the owner

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Personal Assistant (Operations & Systems) (Chandigarh)
🏢 NumdeepMala Enterprises
📍 Chandigarh