Job DescriptionExecutive Assistant to Founder NLocation: Khar West, Mumbai NWorking Hours: Full-time, Office-based (UK timings: 12:30 PM – 9 PM IST) NExperience: 4–6 years NSalary: INR 4 LPA NnAbout My Digital Shelf NMy Digital Shelf is a global B2B platform serving the FMCG and retail industry through high-impact conferences, executive dinners, and media platforms across the UK, USA, UAE and Europe. NWe work with senior leaders across CPG brands, retailers, and solution providers to shape the future of connected commerce, data and AI. NAs we scale internationally, we are looking for a highly organised, proactive Executive Assistant to support the Founder directly. NnTheRole NThis is a high-trust, high-visibility role working closely with the Founder. NYou will act as the Founder’s operational right hand — managing priorities, protecting time, ensuring follow-ups are executed, and helping keep strategic initiatives moving. NYou will work alongside the Head of Operations, but your primary responsibility is to support the Founder’s effectiveness, focus, and execution. NnKeyResponsibilities NCalendar & Time Management N
- Manage complex calendars across UK, US, and India time zones N
- Prioritise meetings andprotect focus time N
- Coordinate internal andexternal stakeholder scheduling NInbox & Communication N
- Draft and manage key emails on behalf of the Founder N
- Filter inbound communication and flag priority items N
- Ensure timely follow-ups NFounder Project Support N
- Track strategic initiatives and ensure accountability N




- Prepare briefing notes ahead of meetings N
- Create presentations, reports, and research summaries N
- Support investor/sponsor-facing documentation NTravel & Logistics N
- Coordinate domestic andinternational travel N
- Prepare detailed itineraries and documentation NOperational Coordination N
- Act as bridge between Founder and Head of Operations N
- Track deadlines and ensure commitments are delivered N
- Maintain internal dashboards or trackers NAdministrative Management N
- Expense tracking and approvals N
- Contract/invoice coordination where required N
- Organise documentation and digital filing systems NnWhat We’re Looking For N
- 4+ years of experience supporting a Founder, CEO or senior leader N
- Experience working in afast-paced or entrepreneurial setting N
- Exceptional written andverbal communication skills N
- Solid organisational and prioritisation capability N
- High discretion and professional maturity N
- Systems-driven and detail-oriented N
- Proficiency in Google Workspace, Excel/Sheets and collaboration tools N
- Comfortable working UK hours NPreferred: N
- Exposure to events, consulting, media, retail or FMCG industries N
- Experience coordinatinginternational stakeholders NnWhyJoin N
- Work directly with an international founder N
- Exposure to global FMCGand retail leaders N
- High-growth entrepreneurial environment Nn Opportunity to evolve into a strategic operations or Chief of Staff-style role N

📌 Executive Assistant (Alibag)
🏢 My Digital Shelf
📍 Alibag