Remote: Hybrid

Location: Embassy IT Park, Vikhroli, MumbaiWorkplace Type: Work from Office (5 Days - Mon to Fri)Experience Level: 8 to 10 yearsAbout FreespaceFreespace is a workplace technology leader delivering integrated smart building solutions that empower organizations to optimize their real estate portfolio, streamline building automation, and create exceptional employee experiences. Our platform combines real-time sensor data, automation, analytics, and employee engagement tools to enable smarter, healthier, and more sustainable workplaces.Our Smart Buildings team specializes in sensor hardware development and the integration of smart building automation systems, delivering seamless connectivity and actionable insights across HVAC, lighting, occupancy, and environmental controls. We have been recognized for innovation and sustainability, including an IFMA New York Awards of ExcellenceKEY ROLES & RESPONSIBILITIESAccountingAccounting of Sales, Purchase, Expenses, JV etcBank ReconciliationMonthly Entry for Prepaid and ProvisionsEntry for Petty Cash and InvestmentsEntries for Payroll and ClaimsPreparation of Purchase Order, Invoices, Credit Note and Debit NotePetty CashMaintaining and disbursement of Petty Cash to Employees / Office Boy for petty ExpensesProviding advance to Office boy and taking expense submission from himPreparing proper details / voucher for the expenses and attaching supporting to the sameChecking Approval exist for all expenses done and liasing with concerned employees to get missing detailsArranging withdrawal of cash from the Bank Account for Petty CashChecking of Claims along with supporting and as per Limits mentioned in PolicyLiaising with Employees to obtain missing documentation / approvalsMaintaining and updating Master Claim SheetStatutory ComplianceUpdating TDS Tracker for the yearFiling Challans Financial Year wise for future reference / RetrievalEnsuring all Compliance / Filings related to Direct,



Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basisPreparing Transfer Pricing Statements and coordinating with consultant for TP AgreementsCollaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of GoodsROCEnsuring all ROC Compliances are done on timely basisLiaising with ROC Consultant as and when required.Vendor Empanelment and ReconciliationFilling of Vendor Empanelment FormsPreparation of Vendor Account ReconciliationLiaising with Vendor to procure proper invoicesSharing Bank Payment Advice with VendorsReplying to Vendor QueriesBanking WorkLiaising with Bank Representative for calling of Forms and CertificatesFilling of Forms required for any service / requestEmployee / Payroll RelatedActing as intermediate between the Payroll Service Provider and the Employee in case of any disconnect related to Tax Queries / Documents.Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Global CFO for Monthly Payroll Approval.Accounts Finalization and AuditProviding basic data / support to Auditor for Accounts Finalization and AuditClosing books on Monthly basisPreparing Form 26AS ReconciliationBudgeting and MISPreparing Annual Budget and Re-forecast on Quarterly BasisPreparing Variance Analysis and Trend Analysis.Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics)



as required by the ManagementPreparing Departmental Budget and tracking of actuals for comparisonDebtors and Receivable ManagementPreparing various Sales Analytic Report, Amortization Sheet and Debtors StatementMaintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.Treasury ManagementMonitor and prepare cash flow to ensure liquidity for operations.Manage working capital, including accounts receivable and accounts payableOptimize deployment of funds to the right investment avenues.Other ActivityCorrespondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.Co-ordination with Vendor to prepare DSC for DirectorsFilling up forms related to Import of Goods and assisting in factory operationsFiling and Scanning of DocumentAny other Accounts Related Activity as allocated from Time to TimeBehaviours & MindsetSolution-oriented and curious, with a drive to understand and solve technical challenges.Collaborative and inclusive, fostering teamwork across functions.Highly organized, detail-focused, and able to manage competing priorities effectively.Clear communicator, able to simplify complex technical concepts for diverse audiences.Why Join Freespace Smart Buildings?Work at the forefront of smart building innovation, shaping sensor and automation solutions that transform workplaces.Collaborate with a passionate, entrepreneurial team driving real-world impact.Hybrid working flexibility and a supportive culture focused on growth opportunities and continuous learning.Competitive benefits, including paid leave, health coverage, bonus schemes, and funded training.If you are ready to help deliver the next generation of smart building solutions, apply now via LinkedIn or send your CV at [email protected] with subject line as - [Applying for AM - Accounts & Finance | Freespace.

📌 Assistant Manager - Accounts & Finance (Contractual Role) (Mumbai)
🏢 Freespace
📍 Mumbai