Role & responsibilities

Recruitment Operations & Coordination

- Maintain and update recruitment trackers on a real-time basis.
- Monitor hiring status, offer status, joining pipeline, and vacancy trackers.
- Coordinate with recruiters, hiring managers, and candidates throughout the hiring process.
- Ensure timely closure of recruitment-related activities within defined timelines.

Candidate Documentation & Verification

- Follow up with selected candidates for submission of required documents.
- Verify completeness and accuracy of candidate documents.
- Coordinate background verification and reference check processes.
- Track pending documents and ensure closure before onboarding.

Candidate Profile Creation

- Create and maintain candidate records in HRMS, ATS, or recruitment systems.
- Ensure accurate capturing of personal, educational, employment, and compensation details.
- Maintain digital and physical recruitment records as per company guidelines.

Reference Checks

- Conduct employment reference checks for shortlisted candidates.
- Verify employment details, roles, responsibilities, and professional conduct from previous employers/references.
- Prepare reference check reports and escalate discrepancies, if any.
- Maintain confidentiality throughout the verification process.

Offer Management

- Prepare offer letters and compensation-related documents as per approved salary structures.




- Ensure necessary approvals are obtained before offer release.
- Coordinate offer discussions and address candidate queries.
- Track offer acceptance and provide regular updates to stakeholders.
- Maintain offer-to-joining MIS and reports.

Onboarding Coordination

- Coordinate pre-boarding activities for candidates.
- Share onboarding schedules, joining instructions, and documentation requirements.
- Liaise with HR Operations, IT, Admin, Payroll, and Business Teams for seamless onboarding.
- Ensure all onboarding documentation is completed before joining.

Joining Formalities

- Facilitate candidate joining formalities on the date of joining.
- Coordinate for employee code generation
- Ensure smooth transition of recent hires to business teams.

MIS & Reporting

- Generate recruitment MIS, hiring dashboards, and status reports.
- Maintain records related to requisitions, interviews, offers, and joinings.
- Ensure data accuracy and timely reporting to management.
- Support recruitment audits and compliance requirements.

Preferred candidate profile :

- Accuracy of recruitment trackers and MIS.
- Timely completion of documentation and reference checks.
- Offer letter turnaround time.
- Offer-to-joining conversion rate.
- Onboarding and joining process compliance.
- Recruitment data quality and audit readiness.

📌 Walk-in || TA Support (Goregaon)
🏢 Kotak Mahindra Prime (KMPL)
📍 Goregaon