Location: CBD Belapur, Navi Mumbai

? Company: Varya Tech Private Limited

? Experience: 4–5 Years

? Qualification: Graduate

? Full-time | Work from Office

Varya Tech is looking for a proactive, organised and dependable Administration professional who can independently manage our Travel Desk, Office Administration, Vendor Coordination and day-to-day administrative operations at our Belapur office.

This role is ideal for someone who enjoys keeping things organised, solving problems before they become problems, and ensuring that employees and management can focus on their work while the administrative engine runs smoothly in the background.About Varya Tech

Varya Tech Private Limited, formerly known as Norinco Private Limited, has been associated with India's maritime and engineering sector for more than eight decades.

We work with leading international technology companies and customers across the marine, shipbuilding, defence, oceanographic and offshore sectors, supporting them in India through sales, project execution, service, after-sales support and local partnerships.

As our organisation grows, we are strengthening our internal support functions and are looking for an experienced professional to take ownership of our administration and travel coordination activities.Key Responsibilities

Travel Desk Management

- Handle end-to-end domestic and international travel arrangements for employees and management.
- Coordinate flight, train, hotel and local transportation bookings.
- Work with travel agencies, hotels, airlines and other service providers.
- Prepare travel itineraries and ensure travellers receive complete travel information.
- Handle booking modifications, cancellations and last-minute travel requirements.
- Coordinate visa documentation, travel insurance and related requirements for international travel.
- Track travel costs and support reconciliation of travel-related invoices.
- Negotiate corporate rates with hotels, travel agencies and transportation providers.
- Maintain proper records of travel bookings and expenses.

Office Administration
- Manage day-to-day administrative requirements of the Belapur office.
- Ensure smooth functioning and upkeep of office facilities.
- Coordinate housekeeping, pantry, security, maintenance and office-support activities.
- Manage office stationery, consumables and general supplies.




- Coordinate meeting rooms, internal meetings, visitors and management requirements.
- Support arrangements for company meetings, conferences, employee events and customer/OEM visits.
- Coordinate courier, documentation and other administrative activities.
- Maintain relevant administrative records, agreements, bills and documentation.

Vendor Management
- Identify, coordinate and manage administrative vendors and service providers.
- Obtain quotations and conduct commercial comparisons where required.
- Negotiate pricing and service terms with vendors.
- Monitor vendor performance and service quality.
- Coordinate invoices, approvals and payment follow-ups with the Accounts team.
- Maintain vendor records, contracts and renewal schedules.
- Look for opportunities to improve service levels while controlling administrative and travel costs.

Employee & Management Support
- Support employee onboarding requirements such as workstation readiness, access, stationery and other administrative arrangements.
- Assist management with travel and administrative coordination when required.
- Coordinate accommodation and logistics for visiting employees, OEM representatives, customers and other guests.
- Work closely with HR, Finance, Sales, Projects and other departments for administrative requirements.

Qualification & Skills
- Graduate in any discipline from a recognised university.
- 4–5 years of relevant experience in Office Administration, Corporate Travel Desk, Facilities Administration or a similar role.
- Strong command of written and spoken English is essential.
- Ability to draft professional emails and communicate confidently with employees, senior management, vendors, hotels, travel agencies and external stakeholders.
- Good knowledge of MS Excel, Word, PowerPoint, Outlook/email and general office applications.
- Strong organisational, documentation and record-keeping skills.
- Good negotiation and vendor-management skills.




- Strong follow-up ability and attention to detail.
- Ability to manage multiple requirements simultaneously and prioritise urgent tasks.
- Professional, presentable and service-oriented approach.
- Ability to work independently and take ownership of responsibilities.
- Good interpersonal skills and ability to coordinate with people across different functions and seniority levels.

Preferred
- Previous experience handling a corporate travel desk independently.
- Experience with international travel, visa documentation and travel insurance coordination.
- Experience working in a corporate office, engineering company, maritime organisation, manufacturing company or project-based business.
- Exposure to vendor negotiations, hotel contracting and administrative cost control will be an advantage.

Why Join Varya Tech? At Varya Tech, you will be joining a growing organisation working with international technology partners and some of India's leading maritime, defence, shipbuilding and government organisations.

This is not intended to be a routine desk-based administrative position. We are looking for someone who can take ownership of the administrative function, improve systems, manage vendors professionally and make travel and office operations more efficient as the organisation grows.What We Offer

- Competitive compensation based on experience
- Provident Fund (PF)
- Gratuity
- Medical / Health Insurance as per company policy
- Paid leave and statutory benefits
- Skilled and stable working environment
- Exposure to an international and multi-location business environment
- Opportunity to work closely with senior management and different business functions
- Scope to take increasing ownership as the organisation grows

Interested? If you have solid experience in Administration + Travel Desk Management, strong communication skills and enjoy taking ownership of getting things done, we would like to hear from you.

Please apply through LinkedIn or share your CV mentioning:

“Application – Senior Executive, Administration & Travel Desk”

Mail it to [email protected]

? Work Location: CBD Belapur, Navi Mumbai

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📌 Senior Executive Administrative (Navi Mumbai)
🏢 Varya Tech Private Limited Formerly known as Norinco
📍 Navi Mumbai