Site Admin – Mundra, Gujarat

Company: PROTECTHER LLP

Location: Mundra, Gujarat

Department: Site Administration / Operations

1. Job Purpose To manage day-to-day site administration, documentation, manpower coordination, office facilities, logistics and statutory/admin records to ensure smooth and effective project operations at Mundra.

2. Key Responsibilities

A. Site Administration

- Manage daily site office administration and general facilities.
- Maintain site registers, files, correspondence and administrative records.
- Coordinate office housekeeping, security, transportation, accommodation and other site facilities.
- Coordinate with project management, client, contractors and vendors for administrative requirements.
- Arrange meetings, site visits and official communications.

B. Manpower & Attendance

- Maintain employee/workmen attendance and deployment records.
- Coordinate joining, induction documentation and employee movement.
- Maintain leave, overtime, shift and manpower records.
- Support HR/payroll team with accurate attendance and employee data.

C. Documentation & Compliance

- Maintain employee files, contracts, ID documents and statutory records.
- Prepare daily/weekly/monthly administrative reports.

E. Accounts Support

- Collect and verify vendor invoices and supporting documents.
- Maintain petty cash/site expense records where assigned.
- Coordinate with the accounts team for payment-related documentation.




- Track administrative expenses against approved budgets.

F. Client & Contractor Coordination

- Coordinate with client representatives and subcontractors for administrative matters.
- Maintain contractor manpower and documentation records.
- Ensure timely submission of required administrative documents.

3. Qualifications

- Graduate in B. Com / BBA / BA / B.Sc. or equivalent.
- Working knowledge of MS Excel, Word, email and documentation systems.

4. Experience

- 3–6 years of experience in site administration, construction, infrastructure, industrial or EPC projects.
- Experience at Mundra / Kutch industrial or infrastructure projects will be preferred.

5. Required Skills

- Strong documentation and record-management skills.
- Good communication and coordination ability.
- Good knowledge of MS Office and Excel.
- Ability to work independently at a project site.
- Vendor and manpower coordination skills.
- Basic understanding of labour/statutory compliance documentation.

7. Key Performance Indicators (KPIs)

- Accuracy and timely maintenance of site records.
- Timely submission of attendance/manpower reports.
- Availability of required administrative facilities.
- Timely processing of invoices, requisitions and documentation.
- Audit readiness of administrative records.
- Effective coordination with employees, contractors, vendors and client.

Location: Mundra, Kutch, Gujarat

Joining: Immediate / Short Notice preferred

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