Key Responsibilities Purchase & Material Ordering Coordinate with suppliers and vendors over the phone for material requirements. Place material orders based on approved requirements. Follow up with suppliers regarding order confirmation, availability, pricing, and delivery schedules. Track pending orders and ensure materials are received on time. Escalate delays, shortages, or discrepancies to the concerned person.

Material Receiving

Receive incoming materials and verify them against the purchase order/DC/invoice. Check the quantity, condition, and basic specifications of materials received. Identify shortages, damages, or incorrect materials and coordinate with suppliers for resolution. Ensure received materials are properly recorded and handed over to the concerned team/store.

Phone Coordination

Coordinate with suppliers, vendors, stores, and internal teams through phone calls. Follow up regularly on pending orders, deliveries, replacements, and material requirements. Maintain clear communication and ensure timely updates to the concerned teams.

DC Preparation Prepare Delivery Challans (DCs) for material movement as required. Ensure the quantity and material details mentioned in the DC are accurate. Maintain records of issued and received DCs.

Coordinate with stores/dispatch teams for material movement. GRM / Material Receipt Entry Prepare and update GRM (Goods Receipt/Material Receipt) entries for materials received. Match received materials with the relevant purchase documents.





Ensure all material receipts are entered accurately and on time. Report any mismatch between ordered, received, and documented quantities. Data Entry & Documentation Perform daily data entry related to purchases, material receipts, orders, and inventory.

Maintain accurate records of purchase orders, invoices, DCs, GRMs, and supplier details. Update pending-order and material-receipt trackers regularly. Maintain proper documentation for audit and accounting purposes.

Support the Accounts and Purchase teams with required documents and data.

Required Skills Good telephone communication and follow-up skills . Basic knowledge of purchase and inventory processes . Valuable data-entry speed and accuracy. Working knowledge of MS Excel . Good attention to detail. Ability to maintain records and documentation systematically. Ability to coordinate with multiple vendors and internal teams. Basic understanding of invoices, DCs, purchase orders, and material receipts is preferred. Ability to work in a fast-paced environment and meet deadlines.

Qualifications Any graduate / diploma qualification. 1–3 years of experience in purchase, procurement, inventory, stores, or a similar role is preferred.

Key Performance Areas

Timely placement and follow-up of material orders. Accuracy of material receiving and GRM entries. Accuracy and timely preparation of DCs. Timely completion of purchase and data-entry records. Effective vendor and internal coordination. Minimizing material shortages, delays, and documentation errors.

📌 Purchase Assistant (Chennai)
🏢 Amadora Icecream Gourmet Private
📍 Chennai