Location Harkesh: Nagar, Okhla, New Delhi Industry IT Hardware: – National & International Sales (Computer Peripherals & Accessories) Experience: 3–5 years Employment Type: Full time Department: Director's Office / Operations & Coordination Working Days: Monday to Saturday Working Hours: 10 AM to 7 PM About Us _________________________________________________________________________________________________________________ Matrix Info Systems Pvt. Ltd. is an IT hardware company dealing in computer peripherals, and accessories, with a strong presence across India and international markets.
About the Role · We are looking for an experienced Executive Assistant to the Director who can seamlessly manage both executive support and operational coordination . · This is not a purely administrative role — the person will act as a single point of coordination between the Director's office and various departments including Production, Sales, and Operations, ensuring smooth execution of the Director's schedule and cross-functional priorities. · Candidates with prior experience in the IT hardware / electronics / IT peripherals industry, especially in fast-paced, sales-driven B2B environments, will be preferred.
Key Responsibilities Executive Support · Manage the Director's calendar, appointments, and daily schedule. · Arrange national and international meetings, documentation, and follow-ups. · Handle flight bookings, hotel reservations, and complete domestic and international travel itineraries. · Draft, proofread, and manage correspondence, reports, and presentations on behalf of the Director.
Operational
Coordination · Coordinate with Production, Sales, Operations,
and other departments to track deliverables and follow up on action items on the Director's behalf. · Support production management coordination by liaising between departments to ensure timelines are met. · Plan and execute internal and external events such as client meetings, conferences, team events, and dealer/distributor meets. · Maintain MIS and trackers for ongoing projects, approvals, and pending action items. General · Maintain confidentiality of sensitive business and strategic information. · Prepare meeting agendas and minutes, and ensure timely circulation and follow-up. · Handle ad-hoc administrative and operational tasks as required by the Director's office.
Requirements Must Have · Proven experience as an Executive Assistant / Executive Coordinator supporting senior leadership at Director level. · Strong experience in domestic and international travel and visa documentation coordination. · Excellent written and verbal communication skills in English and Hindi. · Strong MS Office skills, including Excel, PowerPoint, and Outlook. · Ability to multitask and coordinate with multiple departments simultaneously. Good to Have · Prior experience in the IT hardware / electronics / IT peripherals industry. · Experience with event planning and execution, including corporate events, dealer meets, and exhibitions. · Exposure to production or operations coordination in a manufacturing or trading setup. Qualification _________________________________________________________________________________________________________________ Graduate / Postgraduate in any stream; a background in Business Administration is preferred.
How to Apply Interested candidates can share their updated resume with the HR Team.
Name: Kumkum Email:
[email protected] Phone/WhatsApp: (phone hidden)
📌 Executive Assistant To Director – Operations & Coordination (New Delhi)
🏢 Matrix Infosystems
📍 New Delhi