Company Description Navin’s is a Chennai-based real estate company established in 1989, known for uncompromising ethics and strong architectural standards. Over 36 years, the company has delivered more than 130 projects, creating homes for nearly 4,000 families. As an ISO 9001:2015-certified organization, Navin’s focuses on liveability, environmental responsibility, and rigorous quality controls, including a 1,575-point quality check process.

Projects emphasize healthy living through natural light, ventilation, and IGBC-certified sustainable design. With over 60 industry recognitions and multiple awards for projects like Navin’s Starwood Towers, Navin’s is recognized as a leader in quality, innovation, and ethical business practices.

Job Title: Executive Assistant to the Managing Director (MD)

Location: Chennai

Industry: Real Estate / Property Development

Experience: 4 to 10 Years

Qualification: Bachelor's Degree in Business Administration, Commerce, Engineering, Management, or a related discipline. MBA will be an added advantage.

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director who can efficiently manage the MD's office, coordinate executive-level activities, and ensure seamless communication across departments. The ideal candidate should possess excellent communication skills, a polished professional appearance, strong educational credentials, and the ability to work in a fast-paced real estate environment while maintaining complete confidentiality.

Key Responsibilities

- Provide comprehensive administrative and executive support to the Managing Director.
- Manage the MD's calendar, appointments, meetings, travel schedules, and daily priorities.
- Coordinate internal and external meetings, prepare agendas, record minutes (MoM),



and track action items until closure.
- Screen phone calls, emails, and correspondence, ensuring timely responses and effective communication.
- Draft professional emails, presentations, reports, business letters, and executive-level documents.
- Coordinate with internal departments, consultants, contractors, vendors, government authorities, and business associates on behalf of the MD.
- Follow up with department heads to ensure timely completion of assigned tasks and projects.
- Prepare MIS reports, dashboards, project updates, and management presentations for review.
- Handle confidential business information with the highest level of discretion and integrity.
- Organize board meetings, leadership meetings, client meetings, and business events.
- Maintain records, files, agreements, and important business documents in an organized manner.
- Support the MD in strategic planning, business reviews, and special projects.
- Arrange travel itineraries, accommodation, logistics, and expense reports for official travel.
- Coordinate with HR and Administration for executive-level activities whenever required.
- Ensure effective communication between the Managing Director and all stakeholders.

Candidate Profile

- 4 to 10 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant to CXOs, preferably in the Real Estate, Construction, Infrastructure, or Property Development industry.
- Excellent verbal and written communication skills in English.



Knowledge of Tamil and Hindi will be an added advantage.
- Strong educational background with consistently good academic performance.
- Smart, well-groomed, confident, and professional personality.
- Excellent interpersonal and stakeholder management skills.
- Highly organized with exceptional time management and multitasking abilities.
- Robust analytical and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive, detail-oriented, and capable of working independently under pressure.
- Flexible to work beyond regular business hours whenever business demands.

Technical Skills

- Advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Experience in preparing presentations, MIS reports, dashboards, and executive summaries.
- Hands-on experience with calendar management and meeting coordination.
- Knowledge of ERP, CRM, or project management tools will be an added advantage.

Preferred Industry

- Real Estate Developers
- Residential & Commercial Property Developers
- Construction Companies
- Infrastructure Organizations

Key Competencies

- Executive Coordination
- Calendar & Schedule Management
- Meeting Management & Minutes of Meeting (MoM)
- Business Communication
- Stakeholder Management
- Confidential Document Management
- Presentation Preparation
- Follow-up & Coordination
- Time Management
- Decision Support
- Multitasking
- Professional Etiquette

What We Offer

- Opportunity to work closely with the Managing Director and senior leadership.
- Exposure to strategic business decisions and high-impact projects.
- Professional growth within a leading real estate organization.
- Competitive salary and performance-based career progression.

📌 Executive Assistant to Managing Director (Chennai)
🏢 Navin's
📍 Chennai